Tulane Scholarship Continuation Requirements
General Information
Undergraduate students receiving Tulane Scholarship (need-based) must maintain an overall cumulative grade point average of 2.300 on a full-time course load in a full-time division (i.e.; Newcomb College, Paul Tulane College, Business School, Architecture, Engineering and the full-time program of Exercise Science of University College) and, of course, continue to demonstrate financial need to retain their scholarships. Students will be responsible for monitoring their academic performance through the normal University procedures, and for making themselves aware of the impact of performance on the retention of scholarship.
Award of Conditional Year Scholarship
A student who is eligible for Tulane Scholarship will be awarded scholarship for one conditional year if the student's cumulative GPA falls below 2.300 at the end of any academic year or if the student drops to less than full-time during either semester. During the conditional year, the fall portion of the student's scholarship will be credited, but the spring portion will be credited only if the student meets certain conditions (see Conditions for Crediting Spring Scholarship on this sheet). Lists of students who are conditioned will be sent to the Deans of the undergraduate divisions. Students who apply late for renewal of scholarship aid for the upcoming year or who complete their applications late will be held responsible for meeting all of the deadlines and conditions of this policy. A student loses the opportunity to complete a conditional year if the conditional year is not completed within two academic years after the student first fell below the 2.300 GPA standard.
Assistance Available to Students
During the conditional year, students will be required to seek assistance from Educational Resources and Counseling (ERC). Students may be referred to other campus services, such as University Health Services, if it seems appropriate. Such a referral will then become part of the student's file toward meeting his/her obligations for the conditional year. Students must contact the ERC to make an appointment by the end of September. Students should identify themselves as a financial aid referral when making your appointment. Students must meet with a educational counselor at the ERC, not a tutor. Even though appointments must be booked before the end of September, students may not be able to have a personal consultation before September 30. Students are urged to take advantage of any sources of assistance offered by the University.
Academic Improvement Counseling
Students will work with educational counselors at ERC during the conditional year. The sessions may include a number of steps the student must take such as testing requirements, regular meetings with an educational counselor, participation in tutoring sessions, visits with an academic counselor in the Dean's Office, referral to other services, or other requirements.
Conditions for Crediting Spring Scholarship
-
Spring scholarship will be credited for students who do not achieve a 2.300 for the fall semester provided they have contacted ERC by the end of September and have met with an educational counselor. Students must be enrolled full-time for fall and spring semesters. These students will receive a revised Financial Aid Notification letter showing scholarship to be credited.
-
Spring scholarship will not be credited for students who did not achieve a 2.300 for the fall semester and who did not contact ERC by the end of September or did not meet with an educational counselor. A decision to cancel scholarship based on failure to make contact with the ERC by the deadline and meet with an educational counselor during the first semester of the conditional year CANNOT be appealed. Students will be informed by mail of a decision to cancel spring scholarship.
-
Spring scholarship will be credited for students who achieve a 2.300 GPA on a full load for the fall semester. Students must be enrolled full-time for the spring semester. These students will receive a revised Financial Aid Notification letter showing the scholarship amount.
Loss of Scholarship at End of Conditional Year
If a student does not earn a 2.300 cumulative grade point average on a full load for the conditional year (i.e., the fall and spring semester GPA averaged), he/she will not be awarded Tulane Scholarship for the next academic year. Students will be informed of this decision by mail. A student who attends summer school may not retain scholarship by achieving a cumulative 2.300 for the year with summer school grades included. A student may reapply for Tulane Scholarship after one year if the student has achieved an overall cumulative GPA of 2.300 in a full-time program. Student must complete 12 hours or more each semester.
Deadline for Resolving Grade Issues
Any "incomplete" grades or disputed grades must be resolved by October 1 in order to either release a student from the requirement of completing a conditional year or to retain Tulane Scholarship after completing a conditional year. A decision to require a student to complete a conditional year or to deny scholarship at the end of a conditional year is made at the conclusion of that academic year based on the student's GPA and number of enrolled hours. This decision will not be affected if a course is repeated after either of the above determinations are made.
Appeal Procedure
A student may appeal loss of scholarship to the Financial Aid Office. However, the basis of the appeal must be extraordinary circumstances that were beyond the student's control during the conditional year, such as a serious, extended physical or mental condition. On appeal a student must present documentation for BOTH of the following:
-
The student contacted ERC by the end of September and must have met with an educational counselor.
-
The student's academic performance was affected during the conditional year by a serious physical or mental condition. Documentation from a counselor at ERC or from a private physician (channeled through University Health Service) must attest that the physical or mental problems were beyond the student's control during the conditional year and that the student has now made significant progress in addressing these problems and can be reasonably expected to achieve the required academic standing if another year of scholarship is granted.
An appeal may or may not be granted. If the appeal is granted, financial aid for the student will be recalculated and the student will be notified by mail of his/her award. An award of Tulane Scholarship may again be conditioned upon certain requirements the student must meet. If the appeal is not granted, the student may reapply for scholarship aid after one year if the student has achieved an overall cumulative GPA of 2.300 with a minimum of 12 hours completed each semester. At that time, an award of Tulane Scholarship may be made. This award may be conditioned upon certain requirements the student must meet.
Federal Student Financial Aid
The student may retain federal student financial aid depending upon financial need, meeting federal eligibility requirements and availability of funds.
Notices to Parents of Dependent Students
As permitted by federal law, the Financial Aid Office will inform parents of dependent students of decisions that will affect the student's financial circumstances, such as scholarship conditioned on the student meeting certain requirements or loss of scholarship because of the student's failure to meet specified requirements.
One Conditional Year Limitation
If a student who successfully completed one conditional year and retained Tulane Scholarship for the following year falls below a 2.300 GPA and/or completes less than 12 hours a semester for any subsequent academic year, the student will not be given another conditional year and will not be offered Tulane Scholarship. A student loses the opportunity to complete a conditional year if the conditional year is not completed within two academic years after the student first fell below the 2.300 GPA standard.
Last Updated: February 13, 2008
|