How to Apply:
All applications must be submitted to the Treasurer (Megan Holt) no less than 48 hours before the GSSA meeting at which the application will be discussed.
Applications must be approved before the speaker event takes place! And all forms and contracts must be submitted at least THREE WEEKS before the event.
Send an e-mail to GSSA Treasurer (Megan Holt) answering the following questions:
Name of the speaker and/or the (proposed) event title:
Speaker Information (Name/Email/Adress/Telephone/CV):
Proposed date(s) and description of the event:
Department submitting request:
List of graduate student community likely to attend:
Requester Information (Name/Email/Adress/Phone):
Itemization of funding request (Honorarium/Lodging/etc):
At the next GSSA meeting, the assembly will either approve or deny the application by majority vote.
Therefore, a representative from the organization applying for funding must attend the GSSA meeting to answer questions.
If a representative is not present at the meeting, the application will not be considered at that time.
Tip: Keep copies of your receipts until after you are reimbursed.
For Honoria:
The requesting organization is responsible for obtaining a contract and a W9 from the speaker. All forms and contracts must be submitted at least THREE WEEKS before the event. See the forms linked below:
Contract
W9 form
Social Event Registration
It is recommended that the forms be sent to the speaker at least one month prior to the event. After the completed forms have been returned to the sponsoring Tulane organization, they should be submitted to the GSSA Treasurer, Megan Holt, at least three weeks prior to the event. Honoraria cannot be paid without these forms. Additionally, Tulane will not accept contracts for speaker events that have already taken place.
How to Be Reimbursed:
After the event, submit the original receipts and copies of the receipts along with the speaker's relevant reimbursement information to the Treasurer, Megan Holt, at the next GSSA meeting or drop them off at her mailbox at the following address:
Megan Holt
GSSA Treasurer
121 Norman Mayer