ARTICLE I. NAME and PURPOSE.
- SECTION 1.
The name of this group shall be the Health Sciences OCLC Users Group.
- SECTION 2.
Said organization is organized exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code.
- SECTION 3. No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose clause hereof. No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of this document, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under section 501 (c) (3) of the Internal Revenue Code, corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under section 170 (c) (2) of the Internal Revenue Code, or corresponding section of any future federal tax code.
- ARTICLE II. OBJECTIVES.
- SECTION 1. To establish and maintain at OCLC Online Computer Library Center, Inc. (hereinafter referred to as OCLC) a voice that will be heard and recognized as that of a large group of users with specific needs; to be in close contact with OCLC operations staff.
- SECTION 2. To provide means for the exchange of information among the members of the Group, from the Group to OCLC, and from OCLC to the Group.
- SECTION 3. To establish and to maintain close relations with the National Library of Medicine.
- SECTION 4. To establish and maintain in the Regional Medical Libraries awareness of OCLC and its impact, and to seek their support and participation.
- SECTION 5. To maintain close contact with, and support for, the Technical Services Section of the Medical Library Association.
- ARTICLE III. MEMBERS.
- SECTION 1. Classes of Membership:
- A. Institutional members shall be libraries currently using OCLC, or those with signed contracts awaiting terminals. Each institution shall have a designated representative who shall have one vote and may hold office.
This representative shall be any person designated in writing by the institution at the time of payment of dues, unless otherwise and later designated in writing by the institution at least five weeks before the annual meeting or mailing of ballots in which the representative is to vote.
- B. Individual members shall be persons who are interested in this organization and its objectives. All individual members may vote and hold office. One person may cast two votes only if eligible as an active institution's representative and as an individual member.
- SECTION 2. Members shall remit annual dues to the Group. Dues cover a fiscal year which runs from July 1 to June 30. Changes in the dues are proposed by the Executive Board. The Executive Board's proposal shall be discussed and may be amended at the annual business meeting. The proposal as amended shall then be submitted to the membership for approval by a majority vote in a mail ballot.
- ARTICLE IV. ELECTED OFFICERS.
- SECTION 1. Names of Officers. Elected officers of the Group shall
consist of a President and a Vice-President (President-elect).
- SECTION 2. Duties of Officers
- A. The President shall preside at all meetings of the Group and of the Executive Board, and perform all other duties prescribed by these Bylaws and by the parliamentary authority adopted by the Group.
- B. The Vice President (President-elect), at the request of the President and the Executive Board, or during the President's absence or inability to act, shall perform the duties and exercise the functions of the President and when so acting shall have the powers of the President. The Vice President (President-elect) shall chair the Program Committee for the annual meeting of the Group.
- SECTION 3. The Vice President (President-elect) and shall be elected by the membership from a slate chosen by the Nominating Committee and shall serve a term of one year, or until their successors are elected.
- SECTION 4. Elections shall be held annually by mail ballot. At the end of the annual business meeting, the Vice President (President-elect) shall be installed as President and the newly elected officers shall assume their offices.
- SECTION 5. In the event of the resignation of the Recording Secretary, the Executive Board shall appoint a replacement to complete the term of office.
- SECTION 6. In the event of the resignation of the Vice President (President-elect), the Executive Board shall appoint a Vice President pro tem while the most recent Nominating Committee selects candidates for that position and conducts an election by mail ballot. The newly elected Vice-President (President-elect) will take office immediately.
- ARTICLE V. APPOINTED OFFICERS.
- SECTION 1. Names of Officers.
The appointed officers of the Group are an Administrative Secretary, an
Editor of Start of Message, and a Web Site Coordinator. They shall be
appointed by the Executive Board and serve an indefinite term under its
direction. Each appointed officer shall be appointed annually by a
majority vote of the Executive Board.
- SECTION 2. Duties of Officers.
- A. The Administrative Secretary shall be in charge of the Group's office, or permanent address, which shall be known as HSOCLCUG Headquarters; shall invoice for and collect annual dues; shall keep and compile the authoritative list of current membership; shall be in charge of the Group's permanent bank account; shall pay all bills, provided such bills have been incurred with the approval of the President and/or the Executive Board; shall prepare an annual detailed financial report of the operating expenses and of the annual meeting's expenses; shall serve as the Archivist and preserve the body of records pertaining to the organization by keeping archival files of all official Group documents and of programs for all past annual meetings and shall perform other such duties as may be assigned by the Executive Board.
- B. The Editor of Start of Message shall distribute the newsletter as one
means of achieving the Group's objective of information exchange. The
Editor of the newsletter shall have final authority over its content and
format. The Editor shall appoint recorders as needed for each meeting who shall
record all minutes of the annual meeting of the Executive Board and the
annual business meeting of the Group for dissemination.
- C. The Web Site Coordinator shall update and maintain the Group's web
site and shall coordinate publicity regarding the Group's objectives and
- SECTION 3. In the event of the resignation of an appointed officer, the Executive Board shall appoint a new officer from among those individual members or institutional representatives expressing interest.
- ARTICLE VI. MEETINGS.
An annual meeting which includes a business meeting, and others as deemed necessary, shall be held as arranged by the Executive Board. Notice of any meeting must be given at least one month in advance.
- ARTICLE VII. EXECUTIVE BOARD.
- SECTION 1. The officers of the Group, Chairpersons of all
Committees, Appointed Liaisons, and the immediate past President shall
constitute the Executive Board.
- SECTION 2. The Executive Board shall have general supervision of the affairs of the Group between its business meetings, fix the hour and place of the Group's meetings, make recommendations to the Group, and perform such other duties as are specified in these Bylaws. The Board shall be subject to the orders of the Group and shall not act in conflict with the Group.
- SECTION 3. Unless otherwise ordered by the Board, a regular meeting of the Executive Board shall be held preceding the annual meeting of the Group. Additional meetings can be called by the President. Any member may attend Board meetings but may not vote.
- ARTICLE VIII. COMMITTEES.
- SECTION 1. Any individual member or designated representative of an active institutional member may participate on committees.
- SECTION 2. A Nominating Committee of three shall be appointed by the President. It shall be the duty of this committee to nominate candidates for the offices to be filled, and to conduct the election.
- SECTION 3. A Program Committee, chaired by the Vice-President (President-elect) who, after consultation with the President, appoints additional members, shall plan the program of the Group's annual meeting.
- SECTION 4. The President shall appoint other committees as recommended by the Group or Executive Board. The President shall be an ex-officio member of all committees except the Nominating Committee.
- ARTICLE IX. PARLIAMENTARY AUTHORITY.
The current edition of "Robert's Rules of Order" shall govern the business conducted by the Group except where they conflict with these Bylaws and any special rules of order the Group may adopt.
- ARTICLE X. QUORUM.
- SECTION 1. A quorum at the annual business meeting shall be those in attendance.
- SECTION 2. A quorum for the meetings of the Executive Board shall be a majority of the Board members.
- SECTION 3. A quorum for a mailed ballot shall be thirty-three percent of the total paid membership of the Group.
- SECTION 4. A quorum at special called meetings shall be ten percent of the total paid membership of the Group.
- ARTICLE XI. AUDIT.
An audit to examine and verify the financial accounts of the Group shall be performed annually, the report to be presented at the annual meeting.
- ARTICLE XII. DISBANDMENT.
Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of the section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.
- ARTICLE XIII. AMENDMENT OF BYLAWS.
The proposal of amendments to these Bylaws may be made by a Bylaws Committee appointed by the President, or by any member of the Group. Proposed amendments shall be submitted to the Group membership in writing at least twenty-four hours in advance of the annual business meeting. Proposed amendments shall be discussed and may be further amended at the annual business meeting. These amendments may be voted upon at the business meeting or by a mail ballot as ordered by the President. Each proposed amendment shall be voted upon separately. Approval of a proposed amendment requires the votes of at least two-thirds of those members voting.