Voyager Cataloging Statistics:

Voyager 948 Field


Document sections

948 field overview

948 b:  Initials

948 e:  Number of units

948 h:  PCC cataloging codes

Multiple 948 fields

948 c:  Type of cataloging codes

948 f:  Prescribed notes

948 k:  Accompanying material

948 a:  Date

948 d:  Number of titles

948 g:  Format codes

948 r:  Rush codes


948 Field Overview

Statistics are kept for every title and unit catalogued in Voyager.  They are generally captured with a program run on the 948 field. Therefore, it is important to add a 948 field to every bib record once you have completed any of the following transactions with that record:

Please note that all work should be completed before a 948 field is added.

The 948 field consists of the following subfields:

948 a <date: yyyymmdd> b <initials> c <type of cataloging code> d <number of titles>

e <number of units, including 1> f <prescribed note> [when applicable] g <format code> [when applicable] h <PCC code> [when applicable]

k <accompanying material number and format code> [when applicable] r <Rush code> [when applicable]

 

E.g.      948      a 19981026 b bds c o d 1 e 2

 

E.g.      948      a 19990716 b pvf c n d 1 e 1 h pcc

 

E.g.      948      a 19990414 b mec c hv d 0 e 1

 

E.g.      948      a 20020103 b otz c z d 1 e 4

 

E.g.      948      a 20020924 b ncb c t d 1 e 2

 

E.g.      948      a 20030717 b jct c x d 1 e 0

 

E.g.      948      a 20011219 b ncb c hc d 0 e 1 f rareadd

 

E.g.      948      a 20031021 b asc c m d 1 e 2 f thesis

 

E.g.      948      a 20020414 b pdw c o d 1 e 86 g film

 

E.g.      948      a 20020128 b wst c ow d 1 e 3 g cdrom

 

E.g.      948      a 20101017 b kaf c o d 1 e 0 g er

 

E.g.      948      a 20110406 b dpm c o d 1 e 2 k 2 dvds

 

E.g.      948      a 20170501 b gmg c n d 1 e 1 r ip

 

The 948 can be created using the macro F10.  To use it:


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Multiple 948 fields

These procedures apply both to editing records with existing 948 fields and to providing 948 fields for multiple transactions performed at the same time, such as recataloging and adding.

E.g.      948      a 19990408 b pvf c n d 1 e 1

E.g.      948      a a:dpm

 

 

E.g. 948      a 20080917 b otz c hc d 0 e 1      [added copy later the same month]

948      a 20080904 b cal c d  d 1 e 1       [new title]

 

E.g. 948      a 20080731 b mec c d d 1 e 1 f repl      [replacement later the same month]

948      a 20080701 b rol  c w d 1 e 1 f ?          [withdrawal]

 

E.g. 948      a 20080818 b rmw c hv d 0 e 4 h ?          [adding volumes the same day]

948      a 20080818 b rmw c zo d 1 e 1 h pcc      [recataloging and upgrading to PCC]

 

E.g.      948      a ag

E.g.      948      a :pdw


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948 a:  Date

The current date will be provided automatically, in the form:  yyyymmdd.


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948 b:  Initials

Should contain your 3-character initials.


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948 c:  Type of Cataloging Codes

Used for code indicating level or category of copy or other cataloging transaction.  Make sure that it is correct; edit if necessary.

If more than one type of transaction is involved (e.g., reclassifying and adding, recataloging and adding), multiple 948 fields are needed.

Current 948 c codes

Obsolete holdings record codes

Bulk cataloging record codes

These codes, representing the level or type of cataloging, should currently be put in the 948 c subfield.  (In older records, you may also find them in the 948 a subfield.)

Code

Meaning

c

CIP

d

full-level DLC

e

serial cessation

f

serial title change

g

collection-level original

hc

added copy

hv

added volume

l

member-input LC

m

minimal-level original

n

original

o

member-input OCLC; PCC upgrade (when accompanied by h pcc)

od

DLC-other

oe

Enhance:  member-input OCLC, enhanced in OCLC

ol

LC-other

ow

member-input OCLC requiring major additions or changes based on specified criteria (added on test basis 11/26/01)

r

reinstate (added 7/21/1999; see also r in list below)

s

substitution (used through 7/1998, then again 7/2001-)

t

relocate (transfer) to a different location (used through 7/1998, then again 7/2001-)

vu

Serials and integrating resources:  verification and updating of catalogued record

w

withdrawn (added 7/1/2001; see also wd in list below)

x

recon

xn

recon that involved creating original record

y

reclass (added 8/1/1999; see also y in list below)

z

recat

zn

recat that involved creating original record

zo

recat that involved OCLC-member-level record


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Code

Meaning

a

 

PCC copy from other library (formerly accept category)

am

 

accept--Music

bib

bib record OKd used mostly in early TULANET cleanup

der

missing online bib record retransferred (now counted as recon)

h

records holdings have been verified against s.l. (since 7/1998, a holdings verified non-public note is instead added to the holdings record 852 field)

he

 

added electronic holdings (new or updated URL)

nb

 

original --- Belize priority  (PLAC)

ne

 

original El Salvador priority  (PLAC)

ng

 

original Guatemala priority  (PLAC)

nh

 

original Honduras priority  (PLAC)

q

NLC (now treated as "o" level)

r

catalog cards ordered for missing or changed info used with this meaning through 7/1998; as of 7/1999, meaning changed (see r in list above)

wd

withdrawn (used through 7/98; see also w in list above)

y

s.l. checked before ordered adds for NOTIS A- or B-range records used with this meaning through 7/1998; as of 8/1/1999, meaning changed (see y in list above)

 

These codes are used when cataloging or withdrawing titles in bulk and should only be used by staff instructed on their proper use. All records using this code will have the individual cataloger initials in the 948 b subfield.

Code

Meaning

b

 

bulk editing of vendor records, includes e-books and e-journals

bd

bulk DLC cataloging

bo

bulk OCLC-member cataloging (Elvl = <blank> and I)

bp

bulk PCC cataloging

bw

 

bulk withdrawal

 

 


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948 d:  Number of Titles

When cataloging new titles, the d value is 1 (one).   For adds, it is 0 (zero).

E.g.      948      a 19981026 b bds c o d 1 e 2

 

E.g.      948      a 19990414 b mec c hv d 0 e 1

 

E.g.      948      a 20011219 b ncb c hc d 0 e 1 f rareadd


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948 e:  Number of Units

 

E.g.      948      a 19981026 b bds c o d 1 e 2

            [for 2 copies of a title]

 

E.g.      948      a 19981028 b bds c o d 1 e 2

            [for 2 volumes of a title]

 

E.g.      948      a 20010813 b otz c a d 1 e 5

            [3-volume title, with 2 copies of v.1 and v. 3]

 

E.g.      948      a 20020414 b pdw c o d 1 e 86 g film

            [microfilm version of title, consisting of 86 rolls of film]

 

E.g.      948      a 20020103 b otz c z d 1 e 4

            [recat of 4-volume title]

 

E.g.      948      a 20020924 b ncb c t d 1 e 2

            [transfer (relocate) of 2 copies]

 

E.g.      948      a 20080324 b bds c o d 1 e 2 g dvd

            [2 DVD discs, in 1 container -- still e 2]

 

E.g.      948      a 20080324 b agb c o d 1 e 4 g cdrom

            [4 CD-ROM discs]

Exception:  For recons, use numeral 0 (zero), because you are not necessarily dealing with a physical piece.

E.g.      948      a 20030717 b jct c x d 1 e 0

 

Periodicals (issued more frequently than annually; intended to be fairly regular):

      Numeral 0 (zero)

 

E.g.      948      a 19990805 b pvf c a d 1 e 0

 

Other serials (annual, irregular, etc.):

      Numeral 1(one) or higher, based on number of copies and/or volumes.

 

E.g.      948      a 20020308 b jaj c a d 1 e 3

Exception:  For recons of all serials, use numeral 0 (zero), because you are not necessarily dealing with a physical piece.

E.g.      948      a 20021105 b pvf c x d 1 e 0

 

E.g.      948      a 20011017 b jaj c d d 1 e 0 g er

Check to make sure that the number of units is correct; edit if necessary.


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948 f:  Prescribed Notes

Add prescribed notes when applicable.  At this point, these notes include:

948 f code

Meaning

catback

title from cataloging backlog

DeweyReclassProject

title reclassified as part of Reclass Project

KatrinaUserLoss

reported by Circulation as lost by user due to Hurricane Katrina

lou

title catalogued in Special Collections for Louisiana Collection

NewspaperProject

work on the Newspapers/Microform Cataloging Project

OffsiteMissing

Dewey title identified as missing and withdrawn

rare

title catalogued in Special Collections for Rare location

rareadd

copy added for Rare location

repl

replacement:  ordered as a replacement (even if for a different edition or title)

thesis

minimal-level thesis title catalogued in Special Collections

For current treatment of PCC codes, see "948 h:  PCC Cataloging."


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948 g:  Format Codes

For the categories of materials listed in the following table, include 948 g for the specific format, as indicated:

Format Name

948 g Code

Blu-ray Videodisc

brv

Computer File CDROM

cdrom

Computer File Disk/Diskette

diskette

Computer File DVD

dvdrom

Filmstrip

filmstrip

Map (Non-Atlas)

map

Microfiche

fiche

Microfilm

film

Online Integrating Resource, Monograph, or Serial (including Computer file programs)

er

Slide

slide

Sound Recording LP

lp

Sound Recording Cassette Tape

tape

Transparency

transparency

Videodisc

disc

Video DVD

dvd

Videotape

tape


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948 h:  PCC Cataloging Codes

The 948 h subfield is used to record PCC cataloging, when we create a PCC BIBCO record or upgrade a record in OCLC to PCC BIBCO or enhanced serial record status.

(Between 7/1/1999 and 9/11/2001, the PCC codes appeared in the 948 f notes subfield.  The BIBCO codes were implemented 7/1/1999; the CONSER enhance code was implemented in 2003.)

 

Category

948 h code

original full PCC BIBCO record

pcc

member record upgraded to full PCC BIBCO

pcc

enhanced member serial record

conserenh

Examples (note coding in subfields c, f, and h)

      948    a 19990701 b pvf c n d 1 e 1 h pcc

      948    a 20000914 b rmw c o d 1 e 1 h pcc

      948    a 20011123 b pvf c o d 1 e 1 h pcc

      948    a 20040106 b pvf c o d 1 e 0 h conserenh


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948 k:  Accompanying material

Record in the 948 k subfield information on accompanying material when it is housed separately from the main piece.  It should come after f, g, and h.  Specify:

For any type of accompanying material not on this list, check with the Assistant Head of Cataloging Librarian.

Put information about multiple types of accompanying material in a single 948 k subfield.

E.g.     Book with 1 CD-ROM:

 

948 a 20080405 b wst c o d 1 e 1 k cdrom

 

E.g.     Book in 2 volumes, with 4 audio CDs; PCC upgrade cataloging:

 

948 a 20080808 b rmw c o d 1 e 2 h pcc k 4 cds

 

E.g.     Book with 1 CD-ROM and 1 DVD-ROM:

 

948 a 20080717 b dpm c ow d 1 e 1 k cdrom + dvdrom

 

E.g.     Videorecording:  Set of 8 DVDs, with 1 insert to be housed separately from any DVD container (because it covers the entire set):

 

948 a 20080516 b bds c o d 1 e 8 g dvd k book

 

E.g.     Videorecording:  Set of 3 videotapes, with 2 guides to be housed separately from the videos:

 

948 a 20080516 b bds c o d 1 e 3 g tape d k 2 books

Please note:  The number of accompanying items in the 948 k may not be the same as the number of containers in which we are storing them, so it may not match the number of item records.  It should reflect the number of accompanying items listed in the holdings record 866 or 866s, a.

E.g.     866 ... a 1 v. + 4 DVD-ROMs z <DVD-ROMs in 2 containers>

 

948 ... k 4 dvdroms

 

E.g.     866 ... a 1 v. + 2 DVDs + 1 CD-ROM z <DVDs in 1 container>

 

948 ... k 2 dvds + cdrom

Do not use 948 k for accompanying material that is kept with the main item.  Instead, record it in the item record pieces count.


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948 r:  Rush Codes

Add code when applicable. This subfield should go at the end of the 948. This list is in priority order, both for cataloging and for applying the code.

Eg. If a DVD has been requested for reserves via email, the 948 should be coded as r rush.

948 r code

Meaning

rush

Rush Rush flag or requested for reserves

ip

In Process online form, email request, or in-person request

priority

 

Priority or Notify marked on flag


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26 September 2011

revised 26 September 2017

HTML document last reviewed:  26 September 2017