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Serials/IR
Member Copy Cataloging Editing Guide |
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Print Reprints (CEG) |
(CEG) |
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Scope: These guidelines
apply to both serials and IRs, but not all rules apply to both; special rules
for Integrating resources (IR) cataloging are indicated; Definitions: ·
Serial: A continuing resource
issued in a succession of discrete parts, usually bearing numbering, that has
no predetermined conclusion. Examples of serials include journals, magazines,
electronic journals, continuing directories, annual reports, newspapers, and
monographic series. ·
Integrating resource
(IR): A bibliographic resource that is added to
or changed by means of updates that do not remain discrete and are integrated
into the whole. Integrating resources can be finite or continuing. Examples
of integrating resources include updating loose-leafs and updating Web sites. |
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Field |
Verification/Examples/Notes |
Editing Instructions
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·
Bold/ underlined= higher difficulty
or importance ·
Online= online only record) ·
LC/LCD OTHER (in many cases) in shaded left-hand column
cell ·
Shaded= fixed fields |
·
See vols./issues in hand, related Web pages, or journal
home pages. ·
Always check punctuation, spelling, and capitalization as
necessary. The
following libraries were CONSER Enhance in previous years before they
became full or associate members, thus their records should normally be high
quality (including authority work): NOC TJC SBH CUS MXC CNU EYM |
·
Edit/change
whenever new information conflicts with record or if record is
incorrectly coded, etc.
·
Consult CEG or OCLC bibliographic formats and standards
as necessary for correct subfields, indicators and FF values. ·
All fields listed below are for the bibliographic record
unless the holdings record is indicated. ·
Other edition copy cataloging: many member-level
records in OCLC have been copied/derived from DLC/CONSER records. Change or delete
specific DLC/CONSER coding/practice: e.g.: 222, 210, 050 00/14; FF, 022 with
ISSN for other format, etc., that may have been inadvertently left in the
record ·
For IRs consult BIBCO participants manual, appendix
for IR manual. |
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Matching/
Selecting Records
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·
Always ensure a match between what you are cataloging and
the record. For example, make sure that if you are
cataloging the Anuario filosófico issued in Spain by Universidad de Navarra,
that you don’t use the record for the Anuario filosófico issued in Santiago
de Cuba, Cuba, by Dirección de Información
Científico-Técnica, Universidad de Oriente, etc., etc. |
·
Always compare the record v. evidence in the resource at
hand. ·
Online: For
serials, prefer not to use fixed field “Type” code “m” records. These are
normally incorrectly coded as computer file/e-resource records, because they
were coded according to obsolete rules and never corrected. Type code m is
reserved for cataloging items such as software or actual databases, etc. In
OCLC brief list results these are indicated by: [COMPUTER FILE] [SERIAL] ·
Prefer records in this general order: o
Lc/lcd/nsdp/nlc (any 042 code) o
OCLCS created record based on the print version o
Record with most complete information o
Record with the most holdings (least important factor) |
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·
Online: o
Overlay brief records or others in Voyager that are
attached to the online order record (these records are created for ordering
purposes and are normally provisional records) o
Un-suppress these records as necessary. (At the point of ordering
online serials that are not yet available to the public, the records are
suppressed from public view, both holdings and bibliographic) |
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Fixed Fields (bibliographic level
(BLvl): Serial=s; IR=i) |
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Freq/Regl (Frequency/
Regularity)
|
·
Check for current frequency in piece(s) in hand, or
online issues and home page: prefaces, editorials, masthead; from actual
frequency of our holdings, etc. (See also 310/321 below) ·
For online versions: can also be compared with print |
·
Update fixed field codes Freq/Regl and 310 for current
frequency. ·
For reprint editions code both as “u”. |
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SrTp
(Type
of continuing resource) |
Expresses the type of continuing resource
publication. |
·
Value “p” for journal with articles; all other: blank. ·
If value “m” (monographic series) check for separately
analyzed titles in series in catalog. ·
Normally use “w” updating website for most IRs |
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DtSt
(Type
of date/Publication status) |
For continuing resources, expresses
publication status. Check: ·
Piece (s) in hand ·
Journal websites |
Set to: ·
c=currently published within three years (otherwise “u”=unknown). ·
d=dead if clear evidence (i.e., written evidence, etc.). |
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Dates
(beginning
and ending dates; date 1 & date 2)) |
·
Compare with 362 and/or 260 $c ·
500 “description based on” (DBO) may provide approx.
publication/coverage dates ·
Serial/Journals: Should reflect coverage; secondarily can
reflect publication/copyright date. ·
Newspapers: publication date is same as chronological
designation (year). |
If
record shows:
Currently published (1st
issue/date):
·
362 present: FF should be set for beginning date in 362 ·
No 362: use incomplete date in FF: 19uu, 199u, etc. Dead (last/final issue/date): ·
362 present: should be set for ending date in 362. ·
No 362: use incomplete date. ·
FF
date can correspond to 260 $c or 362 if present |
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Form of item/Form of original item |
·
Both set to “s” for online only records. ·
Form: For microform: a (microfilm), b (microfiche); for
newspapers: e; For print reprints: r. ·
See also appendix table for microform
records |
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·
Leader: Ensure Type of record is set to “y”
for serials and IRs. |
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006 (Electronic resource, serial separate record
approach & online IR) |
·
006 for Electronic resource/computer file ·
Serials separate record approach ·
Online IRs |
·
Type “m” plus file type : “d” (document) ·
Delete (change to blank) other values. ·
For a resource comprised of bibliographic citations, such
as an index or abstracting service, computer file type “e” (bibliographic
data). |
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·
007 for Electronic resource/computer file and microforms ·
Serials single & separate record approach ·
Online IRs |
·
For electronic remote access resources, set for first two
values: “c” (e-resource/ computer file) and “r” (remote) in online only and
single record approach print records. ·
For CD-ROM: $a c, $b o (optical disc), $d [set for
color], $e g (4 ľ in. or 12 cm.). ·
For microform, most commonly set for: $a h (microform) $b
d (microfilm reel) OR e (microfiche) $d a (positive) OR b (negative) $e
[dimensions] f (microfilm 35mm) OR m (microfiche 11x15 cm) $g [color] b
(black & white) ·
See also appendix table for microform
records |
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·
Library of Congress Card Number (LCCN). This is a number unique
to each title and version of a title and is applied only to lc/lcd copy by LC
or a CONSER cataloger. |
·
Remove from any record not authorized with a 042 code. |
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·
ISSN is unique to each serial title and format. ·
IR: beginning to be used. |
Move from $a to $y if: ·
ISSN from earlier title ·
Print ISSN used in online only record Add ISSN to $a from piece(s), issues at hand,
if not already in the record, if ISSN applies to title at hand without doubt. Print reprints: if available, keep
same as original. |
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·
Used to indicate whenever more than one language is
prevalent in a resource. ·
See OCLC Bibliographic
format and standards (http://www.oclc.org/bibformats/en/default.shtm) |
·
Check for accuracy, correct language codes and subfield coding ·
Add as necessary |
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·
Seven digit code, including hyphen/blanks Example: 043 $a e-ur--- $a ee----- |
·
Maintain when already in records, if valid for geographic
area. |
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·
Call number field tag normally assigned by LC or CONSER
libraries |
·
Change coding “050 00” to either 090 ## or 050 #4 for
non-authenticated (no 042) member copy Online: Do not assign for online resource, but do
not delete from copy |
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·
Call numbers accurately reflect subject coverage of entire
journal (i.e., likely to be a more general subject) ·
Title changes: new titles have the same call numbers as
preceding titles if the numbering is continuous. Otherwise, new cutters, or
call numbers, can be used. |
·
Verify entire call no. in ClassWeb regardless of tagging
(050 or 090; Non-LC/DLC/CONSER copy always coded 090) ·
Shelflist in Voyager. Observe other works in catalog with
same/similar call nos. to ensure correct subject coverage. ·
Assign a call no. from scratch as necessary Online: Do not assign for online resource, but do
not delete from copy |
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·
A change of name in responsible body in 110/111 (not
710/711) or in qualifier of uniform title, requires a new record be created
for a serial. ·
See also document Major/Minor
changes in serials. |
·
Follow procedures indicated on local documentation page (http://www.tulane.edu/~techserv/localdoc.html)
under authorities section for name authority work for OCLC member copy. ·
Keep in mind that the control headings function in OCLC
and the verify headings function in Voyager can be useful tools that might
speed up the searching process. However, the results may fail under certain
conditions |
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130, 240 (uniform title)
<od=use generally for verification of online v. print> |
·
Uniform titles for serials normally distinguish identical
serials titles: 245 00 $a Problemy Dalnego Vostoka. [original
print] 130 0
$a Problemy Dalnego Vostoka. $l English [print translation] 245 10 $a Far Eastern affairs 130 0
$a Problemy Dalnego Vostoka. $l English (Online) 245 10$a Far Eastern affairs $h [electronic
resource] [online edition of print translation] 245 00 $a Technology business [orig.] 130 0
$a Technology business (Online) [online ed.] 245 10 $a Technology business 130 0
$a Serials directory ( 245 10 $a Serials directory [distinguishes
from several other serials with the title: “Serials directory”] 130 0
$a Serials directory ( 245 10 $a Serials directory $h [electronic
resource] [distinguishes Online ed. from the same print
title] 110 2# $a International Institute of Tropical
Agriculture. 240 10 $a IITA annual report (1989) 245 10 $a IITA annual report [distinguishes from earlier version of itself
when it had the same title/corp. body; this title changed title or corp. main
entry and in 1989 resumed its old title/corp. entry, so the “1989” qualifier
in the U.T. is used to distinguish it. 110 2# $a Norges teknisk-naturvitenskapelige
forskningsrĺd. 240 10 $a Ĺrsberetning. $l English 245 10 $a Annual report. |
·
Start with section for 245 and search as necessary to
establish uniqueness of title. ·
A different version of a serial (different format, a
translation, etc.) will normally need a uniform title to distinguish itself
from the original serial . ·
For 110/240 combinations, both fields must be taken into
consideration when establishing whether it is unique. ·
If a U.T. is necessary, add or verify according to the
left column and check with supervisor as needed. ·
The full U.T. should not match any another U.T. ·
If a serial appears to be a translation, and no uniform
title or notes in the record indicate this, bring to supervisor Qualifiers:
·
A uniform title for a serial usually contains the
original serial main entry plus a qualifier (see example left).
Keep in mind that the main entry of the original may already contain a
uniform title, in which case the new U.T. may have two qualifiers or more. o
Places and names used as qualifiers must be verified in
the authority file. ·
Generally only used when a serial (normally print)
becomes an online integrating resource but doesn’t change its title proper. Example: Print serial: 245 00 Immunology abstracts. Online IR:
130 0 Immunology abstracts
(Online) 245 10 Immunology
abstracts $h [electronic resource]. |
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Serial
Title page or substitute (cover, caption,
masthead, etc.) of the first or earliest issue at hand. ·
Print : Title page,
cover, caption, etc. ·
Online: Homepage, main search screen, banner, etc. IR
Online:
main search screen, banner, homepage, etc. BIBCO participants’ manual: Prefer formally
presented evidence such as title screens, home pages, etc., and encoded
metadata. If the information varies in degree of fullness, select the source
with the most complete information as the source of the title proper. Note (5xx) serial examples: Title from cover Title from caption Title from table of contents page (Eastview,
viewed Aug. 17, 2006) IR examples: Title from main search screen (viewed Sept.
20, 2006). Title from home page (viewed Aug. 29, 2005). |
·
Do not record source of title note for titles that are
recorded from a title page. ·
Chief source of information may change during the life of
a serial (e.g., if there is no longer a title page, then cover may have become
the chief source or vise versa, etc.) ·
Online serials: o
Always indicate source of title plus the following in
parentheses: “[service provider/publisher], viewed [month day, year]”. IR
For
online IRs always indicate source of title proper in a separate 500 note,
including date viewed, but without indicating publisher or service provider. |
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·
Input by ISSN centers ·
Sometimes these are incorrectly copied into a derived
record by a non ISDN (ISSN) center. |
·
Accept these fields in serial records with a 042
authentication code (nsdp, isds/c, or lcd, or a combination of these and lc
or nlc.). ·
Normally delete from un-authenticated OCLC member copy
(has no 042) |
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·
See 130/240 above. |
·
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1. Check/compare against
chief source of information: t.p. unless otherwise noted in record. 2. Check
spelling/capitalization (see AACR2 appendix A (Captilalization) 3. Check pieces, issues
at hand (online and print serials) for major and minor title changes (See Major/Minor
changes in serials.). If there are many issues, spot-checking should be
sufficient. |
·
To ensure the title is a unique serial title, search in
Voyager and OCLC (including OCLC AF search for series authority record) if
the title is not very distinctive (i.e., title is only one or two words or
commonly used: World politics, Kritika, Journal of education, Zoology,
Memoria nnual, Informe nnual, etc.). o
If there is a 110/240 combination, search under the 110
heading o
If the title is not unique, a uniform title is necessary
(see section 130, 240 uniform titles) ·
A different version of a serial (different format, a translation,
etc.) will normally need a uniform title to distinguish itself from the
original serial (see 130/240 above). ·
Major change: search OCLC for earlier/later records. See
supervisor as necessary. ·
Minor change: add 246 (see below) ·
Check indicators: o
1st is
always set to “1” whenever there is any 1XX; otherwise “0”. o
2nd must be set for non-filing characters. |
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245 (IR) |
Follow
general guidelines for serials above, with the understanding that major changes
do not require a new record and uniform titles are needed in the record for
the IR mostly only when a serial becomes an IR with the same title. |
·
Major/minor changes: place latest title in 245, and move the
previous title to 247 (former title) with $f indicating dates of previous
title (angle brackets used if dates are uncertain or when the previous “viewed
on” date is used here). |
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·
Used for minor variations of the title proper or variant
titles on the cover, caption, spine, other title page, etc. Further examples: o
variation of title statement o
portion of title o
variants that appear prominently on item o
variants providing access to different forms of words o
minor title changes (From
CCM 7.2): In general, give a variant title when 1) it differs
substantially from the title proper 2) it contributes to the
identification of the serial 3) it provides
meaningful access (e.g., it provides a useful search in the online database) 4) it is located
prominently and likely to be searched as the title |
·
246 in record: as far as possible, verify these title
variants on the pieces at hand; verify the indicators are correctly set. ·
Add 246 for additional variant titles; code the
indicators correctly (See CCM 7.2) |
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·
|
·
Use when it is clear that an IR has changed its title to
record the earlier title. ·
Record a date (normally a year) in $f, with angle
brackets if necessary |
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·
Rarely used for serials; used when the edition statement
applies to the entire run of a title. |
·
Watch for formal statements that might indicate a
regional edition of a journal, such as Western ed., North American ed. ·
Distinguish between a numbered edition statement that
applies to an individual issue and serves as its numerical designation, and
an edition statement that applies to the entire serial. |
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·
No longer used |
·
Delete |
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Use this field to aid in matching your
records, both online and print. Subsequent publishers may also appear in 500
notes. Serials/Journals: Normally
records the publisher and place of publication from the first or earliest
issue and new publishers are indicated in a 500 note. Newspapers: publication dates
are the same as the issues’ chronological designations IR: This area, except for dates,
are taken from the current iteration and updated to reflect any changes.
Dates are ideally taken from the first and last iteration. |
·
Do not change $a or $b; if it is necessary to add a
publisher, add a 500 note. ·
$c can be updated as necessary with a
publication/copyright date if we obtain the first/earler/last issue. ·
If first/last issue not in hand, leave blank with no
punctuation. ·
IR: o
if beginning/ending date unknown, also leave blank. o
Update 260 with latest publisher. |
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·
Not used for online resources |
·
Accept ·
Add if absent from print records up to subfield v. |
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·
See also fixed field: Freq/Regl. |
·
310 in record: o
Ensure frequency is accurate. o
Change to 321 and add 310 for new frequency; fill in date
field $b in both. ·
No 310 in record: add only if the frequency is known and not
indicated in the title. ·
Update FF: Freq/Regl as necessary. ·
Print reprints: do not use;
original frequency, if known, is recorded in 580 “originally published” note. ·
If information is at hand, record generally as: “Updated
[weekly, daily, etc.]”, as appropriate. ·
Update FF: Freq/Regl as necessary (Blvl “i” records FF;
or Blvl “m” Serial 006). |
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500
“Description Based on” (DBO) note |
·
362 Should reflect first issue and last issues and should
be absent from record if first and last issue(s) not known. ·
500 DBO must be present whenever there is no “362 0# “
for the first issue of a serial. See also 500 LIC
below. |
·
Formatted 362: accept if piece numbered as first or if
there is no information that the 362 field does not represent the 1st
issue. ·
If 362 found not to be 1st issue, delete and
use 500 DBO with earliest issue either recorded in record or at hand. ·
Add/edit 362(s) if first or last issue is in hand and not
recorded in record ·
Update FF: Dates as necessary. ·
Print reprints: DBO notes are not
used (see also appendix for print reprints). |
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362/500
DBO
(Online: additional procedures) (see
also DtSt, Dates) |
Derive designations from: ·
the equivalent of an online issue to derive designations ·
volume/issue tables of contents ·
archive listings ·
journal homepages ·
etc. |
·
If online holdings start with the first issue/volume, use
formatted 362 ·
If available online holdings do not start with the first
issue (i.e., start later than print), use 362/500 DBO, such as in these
examples: 362 1#
Print began with: Vol. 1, no. 1 (Nov. 2002). 362 1#
Print began in 1999. 500
Description based on: Vol. 10, no. 4 (Dec. 2003); title
from table of contents (East View, viewed Aug. 24, 2004) [earliest online
holdings] ·
Update FF: Dates as necessary. IR: ·
362 used differently from serials; many times not used;
use only unformatted. Add or change data if known. Example: 362 1# Began in 1999? ·
DBO generally not used. |
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4XX/8XX (series)
|
·
Series titles represent several journals and/or
monographs ·
They may indicate plurality in the title or not: e.g., “B.E.
journals on…”; “American memory” ·
They may be numbered or not, but most of the time
numbering is not included in the bibliographic record, since each issue has
different numbers; on rare occasions, all issues of a serial have the same
series number. ·
A journal may be in a series for only part of its
published life, thus the 4xx field will indicate the range of issues/dates it
has been included in the series (see CCM/CEG) ·
See also 8XX |
·
Follow procedures indicated on local documentation page (http://www.tulane.edu/~techserv/localdoc.html)
under authorities section for series authority work for non-DLC member copy. o
Keep in mind that the control headings function in OCLC
(for 8XX) and the verify headings function in Voyager can be useful
tools that might speed up the searching process. However, the results may
fail under certain conditions. ·
For copy from DLC (may or may not have “lc” 042) produced
after Jul. 1, 2006, any series recorded in a 490 0# can be switched to 440
(has second indicator as non-filing character count). ·
Print reprints: recorded only if
the reprint is included in the series. ·
Microform: If the microform has its own series, it
should be in 533 $f |
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5XX (Notes)
|
·
Notes are used sparingly in serials records |
Online: Eliminate notes from copy that have been
copied from the print version record that make no sense for the online
version (e.g. 555 note for the print cumulated index, etc.) |
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500
DBO
|
·
See 362/500. |
|
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500
Source of title note |
“Title from” notes are used: ·
Print journals: whenever the title was not taken from a
t.p. ·
Electronic resources: always ·
Print reprints: not used. |
·
Online serials/IRs: add (including the current date) if
not present: “Title from… (Viewed [service provider, month (abbrev.), day,
year])”. For IRs omit service
provider. ·
Add to DBO note if present) see 362/500. ·
Print: update if you add information to the record from
an earlier issue than the one listed in a DBO note if present. |
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|
·
Record if different from DBO or 362 ·
Record “viewed” note as in source of title note, but
without provider if it is the same. ·
Record if convenient (for example, do not retrieve
microform from Microforms/Newspapers area for retrospective cataloging to add
note). |
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|
Publisher changes |
·
Record publisher changes, including place changes, in 500
notes. ·
Change the Country of publication code in the fixed field
to reflect the current place of publication as necessary. |
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|
506 |
·
Restrictions on access note |
·
Delete. |
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510
|
·
Old indexing note |
·
Delete all except for Chemical abstracts for science
journals. |
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|
Examples: ·
515 ## Issues for <May 2000-> lack volume numbers
(See also CEG for further examples). ·
362 0# Bd. 1 (1966)-Bd. 12 (1972); [new ser.] Bd. 1
(1973)- |
·
If serial changes designation, record the change in a
note ·
If numbering starts over from 1/1st issue in
exactly the same form, record the change in the 362 and use the term “[new
ser.] in square brackets before the designation (see CCM/CEG). |
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516
|
·
Type of computer file note |
·
Delete. |
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|
520 (Summary; IR) |
·
This information can be gleaned from brochures (online, print) or help files, “about”
files, etc. |
·
Ensure a concise, brief, non-evaluative summary is present
for an IR. Edit as necessary to achieve this and to ensure that the summary
will not need to be updated frequently. |
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|
·
Corresponds to 776 field(s) and indicates other
manifestations of a resource. |
·
Add as necessary Ex.: 530 ## Issued also in print.
530 ## Issued also online. ·
Use with 776 first indicator set to “1” ·
Print reprints: normally not added. |
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|
533 (microform reproduction
note) |
·
Describes the microform ·
Technically, the microform producer listed in the 533 $c
should match pieces in hand, however, it is not always possible or desirable,
when cataloging a long serial microform run, to include separate records for
multiple changes of the micro producer. |
·
Verify/match: $a type of reproduction, $b place of
reproduction, $c reproduction agency, $d date of reproduction, and $e
dimensions. If present or necessary, also: $f reproduction series, $n note ·
See also appendix table for microform
records |
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|
·
538 Mode of
access: World Wide Web. |
·
Add as necessary. |
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|
538 (System
requirements) |
·
538 System
requirements: 133 Mhz Pentium; 32MB RAM; Windows 95, 98, or NT 4.0; Netscape
4, 6, 7 or higher, or MS Internet Explorer 5 and 6; Sun Microsystems Java
plugin. |
·
Often needed for CD-ROM serials. ·
For online serials/IRs delete 538 for systems
requirement, unless it there are unusual requirements. |
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|
·
550 notes are used for important corp. bodies that are
responsible for more than publication (for publisher changes, see 500) and are thus traced in a 710/711. The form of note: 550
Issued by: American Library Association, 2001-2002, and, Special Libraries
Association, 2003- |
·
Add 550 note, or add an additional body to a 550 note, as
necessary to indicate an important change in issuing body. ·
Delete online service providers such as Project Muse,
PCI, etc. ·
Add 710 also as necessary. See 710
below. ·
Use judgment when deciding how much time to spend on
verifying a new corporate body on the resource and generally limit the amount
of time and effort when checking through multiple volumes (print or online). |
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|
·
Linking entry complexity note used for complex situation
such as mergers, splits, links to other formats when there is no record to
link to, changes format, etc. Examples: Two
or more of the same linking fields (i.e. two 780s, etc.): 580
Formed by the union of …, and, … . Online
version has no “online” record to link to: 580 Original print version of this title has
supplement: … . 580 Original print version of this title was
continued by: … 580
Original print version of this title was preceded by an earlier title
called: Early American history. Change
of format: 580
Continues print serial with the same title. [online record] 580
Continued by online serial [or “resource”] with the same title. [print
record] Example: 580
Originally published monthly: |
·
Add this note whenever necessary: o
Complex linking: two or more linking fields coded the
same (e.g., two 780 fields with same indicators, etc.) o
Serial changes format (no longer issued in print),
including when serial also changes to online IR. o
No records of the same format to link to (780/785, 772,
etc.). ·
Add also necessary linking fields (see also 76X-78X). ·
When 580 note is used, the corresponding linking fields
have first indicator set to “1” ·
Print reprints: use in conjunction
with 775 field for original version. |
||||||||||
6XX
|
·
Generally, there should be at least one Library of
Congress (2nd indicator “0”) subject heading that is broad enough
to reflect the content of the entire journal. Some serials are too broad for
even one subject heading (e.g., older learned society publications, general
knowledge/news, etc.) ·
Serials almost always have a form subdivision: Periodicals,
Directories, etc. See,
SCM:SH:H 1927 Periodicals 650
(topical) subfields: $a (primary topic of string), $z (place), $x (topical),
$v (form), $y (chronology) 651
(Geographic) most subfields same as 650 600
(Personal name): subfields: $a (name), $d (dates), $t (title of work) 610/611
(Corporate/conference name) 630
(Title) See
CEG for further MARC coding. |
·
Verify only LC subject heading(s) in authority file
(Connexion). If entire subject heading is verified and it is appropriate for the entire serial,
accept it. Delete any that are too specific for the entire serial. ·
Keep in mind that the control headings function in OCLC
and the verify headings function in Voyager can be useful tools that might
speed up the searching process. However, the results may fail under certain
conditions: o
In many cases
geographic subdivision for cities and other local places will not properly
verify. ·
If the entire s.h. could not be completely verified,
manually verify each component of the s.h.: 1) correct form of main heading 2) if necessary, that the main heading, or
the subdivision, can be subdivided geographically 3) Correct form of geographical subdivision 4) Correct use of form subdivisions 5) Confer with supervisor as necessary ·
Delete: subject headings with 2nd indicator
other than “0” except for records with 040 $a DLNM/DLC, 040 $c NLM, or
040 $d NLM,
keep 2nd ind. 1 & 2. ·
IR: if necessary, use form subdivisions such as “Indexes”, “Abstracts”,
“Encyclopedias”, etc. Normally, Do
not use form subdivisions such as “Periodicals”, “Databases”, etc, unless the
IR record represents a collection of serials or is a database. ·
In addition to available information from subject
authority record, use as necessary the Subject Cataloging Manual: subject
headings as source of information regarding how to assign subject
headings |
|||||||||
|
·
These provide access to corp. bodies with responsibility
beyond publishing, including intellectual content. |
·
Delete 710s for online service providers ·
Verify headings as in 110/111 above. ·
Add according to 550 information. ·
IR: leave 710s for service providers; apply authority
control as above. |
||||||||||
|
730 |
·
Title added entry under authority control. |
·
Add for an important related resource (e.g., equivalent
resources, etc.). (See also 772-supplement parent entry) |
|||||||||
|
740 |
·
Title added entry not under authority control |
·
Add 740 title added
entry for ongoing supplements with unique titles that are not cataloged
separately. |
|||||||||
|
·
These link to other serials and IRs ·
For IRs, 776 more common; 780/785 not normally
applicable, unless print resource changes to online only. ·
All linking entry fields include the catalog entry for a
serial (245, or 130, or 110/245, or110/240, or 110/240/245[this latter case
is for translations/language editions and some legal publications]) ·
See 780/785 for
general information on how to construct linking fields |
·
If links need to be added for 770/772 (parent
supplement), 775 (language, reprint eds.), 787 (companion, etc.) see
supervisor as necessary. ·
Remove subfield i and copy note to 580 or 530 as
appropriate; change 776 indicators to “1#”; adjust 780/785 indicators as
necessary |
||||||||||
|
770
(Supplement/Special
issue entry) |
·
Supplement/special issue entry on record for parent |
·
Do not add a separate (730/740) added entry for
supplements or special issues on the record for the parent serial. |
|||||||||
|
772 (Supplement Parent
entry) |
·
Parent record entry on record for supplement |
·
In addition to the 772 entry, add a 730 (controlled
access) added entry to the record of the supplement for the parent title if
it is not the common title of the supplement. |
|||||||||
|
775 (Other edition,
Language edition) |
Language edition examples: The 130, $a, $l, and 245 included in one $t
with punctuation but no subfield other than $x or $w for numbers: On English edition (acts as original): 245 00 Data on
petroleum and economy of 775 0# $t Data on
petroleum and economy of On Spanish edition: 130 0# Data on
petroleum and economy of 245 00 Datos básicos sobre la industria petrolera y la economía venezolana 775 0# $t Data on
petroleum and economy of On Norwegian edition (acts as
original): 110/240/245
combination : 110 2# Norges
teknisk-naturvitenskapelige forskningsrĺd. 245 10 Ĺrsberetning 775 0# $a Norges teknisk-naturvitenskapelige
forskningsrĺd. $s Ĺrsberetning. English. $t Annual report On English edition: 110 2# Norges
teknisk-naturvitenskapelige forskningsrĺd. 240 10 Ĺrsberetning.
$l English 245 10 Annual report 775 0# $a Norges teknisk-naturvitenskapelige forskningsrĺd. $t
Ĺrsberetning |
·
Print reprints: Use for link to
original version (do not link from the original to the
reprint). ·
Language edition: issued
simultaneously by the same publisher ·
Translations: issued by different
publishers, either simultaneously or, perhaps more commonly, issued at
different times. o
Instead of 775, use 765 for the original language entry
(on the record representing the translation), and use 767 for the translation
entry (on the record for the original) o
The formatting is identical to the 775 field. |
|||||||||
|
·
Use to link different formats of a resource:
microform/print; online/print; CD-ROM/print, etc. |
·
Verify title and numbers for correct or preferred record. ·
Add LCCN, ISSN, OCLC no. if available. ·
Add as necessary for online/print ·
Microform: Code as: $c “Original”, and give one
control number in $w for the original record. See also appendix table. |
||||||||||
|
These are used for links between serials that
have changed titles. Constructing: $a (corporate body-110) $s (uniform title-240 [used with 110]) $t (title proper-245, or uniform title-130) ($a, $s, $t, or $s and $t, are used together for language editions, translations) $x ISSN $w (Record control number—LCCN-110 in bib.
record, and OCLC no.) Examples: Online only: no online only records to link to: 580
Original print title continues: 780 10 $t 580 Original print title continued by: 785 10
$t 110/240 combination (note that subfield
indicators such as $b are not kept): 780 00 $a 110/240/245 combination (245 also added in $t for
translation/language editions (i.e., the 245 is different from the 240)): 785 00 $a Norges teknisk-naturvitenskapelige
forskningsrĺd. $s Ĺrsberetning. English. $t Annual report |
Search all titles recorded in 780 or 785 links in Voyager. 1) If the
title is found, ensure that the related record(s) has/have necessary
reciprocal links. 1. If there is
no 780/785 link(s) in the record(s) for the related title(s), check OCLC for
updated copy. 2. If not in
updated copy, add 780/785 links as necessary to the related records. 2) Adjust
holdings in all records as necessary 3) If a
serial is a current subscription and the title change has been missed, inform
acquisitions staff of the title change. ·
It may be necessary to search back or forward
several titles. ·
Ensure the necessary subfields are present and add
missing ones if the information is readily available in Voyager, OCLC, or
journal, web sites, etc. ·
Ensure indicators are correctly set: when a 530 or 580
note is used, the first indicator in corresponding fields is set to “1”; the
second indicator usually indicates the specific relationship the title in the
linking entry has with the title you are cataloging. ·
Ensure that the ISSN is for the title represented in the
linking entry field. Otherwise delete $x. ·
Online only records: these 780/785s should only link to
other online only records. When there are no such records to link to, see
examples at left. ·
Microform: from microform record link to known titles
(same as print equivalent), but link with $w only to records in same format
and by the same reproduction agency. See also appendix table. ·
All linking entry fields include the catalog entry for a
serial (245, or 130, or 110/245, or 110/240, or 110/240/245 [this is for
translations or other language editions) |
||||||||||
|
780/785, Cont’d |
Numbers in $w (#=1 space): LCCN: $w (DLC)##2002988978 (post 2000)
$w (DLC)###97007647
(pre-2000 w/ two leading zeros to increase the number digits to six, not
including the year)
$w (DLC)sn#78645378 (pre-2000 w/ prefix) OCLC no.: (OcoLC)03878786 (w/ leading
zero to increase digits to 8. |
Print reprints: Sufields
$a, s, t, and x can be used without $w, if there is no related record
representing the same reprint publisher/edition. ·
Use to link discontinued print resource that changed from
print serial format to online IR (see also 580) |
|||||||||
|
·
See also 4XX ·
800/830 fields, are used whenever the established form of
a heading (8XX; the form found in the authority record) differs from the form
found in the sources (4XX) at hand. Most commonly 830 (title traced
differently) is used. |
·
Follow 4XX
procedures for this field. ·
Using Connexion control headings will work only with the
830 field. |
||||||||||
|
856 (indicators: “41” [single record
approach]; “40” [separate record approach] |
·
Examples: Multiple URLs in one record, more than one
for back issues plus at least one for recent issues: http://www.ingentaselect.com/rpsv/ij/sage/00220094/contp1.htm
$z Recent issues http://pcift.chadwyck.com/pcift/search?source=bconfig.cfg&Action=SearchOrBrowse&SEARCH=Search&JID=b161
$z Back issues (PAO) http://www.jstor.org/journals/00220094.html
$z Back issues (JSTOR) Multiple links for complete runs: http://www.anthrosource.net/loi/aa
‡z (AnthroSource) http://www.jstor.org/journals/00027294.html
‡z
(JSTOR) Indicators 1st ind. 4=”http” 2nd ind.
1=version of resource 2nd ind.
0=the resource (itself) |
Assigning
URLs: ·
Assign reliable URL communicated from acquisitions
sources, and verify functioning, full-text access (to the article) ·
As necessary search Website for correct and reliable URL
(this may involve using Help or other file or section of website; Browse lists
or home pages may indicate correct URL ·
Use $z public note field notes to distinguish “Back
issues” from “Recent issues” when there is a link for each o
Use “Back issues” note for currently issued
serials when there is only a link for back issues in the record. o
No note is necessary for completed runs of
online serials if there is a single URL in a record. o
If there are two or more links in a record that
cover a complete run, distinguish the links by using a note for the
service provider (see example left) ·
Delete other URLs not in use by HT (change $u to $x) (see
also below, Removing URLs) Removing
URLs: Whenever removing/rendering inactive a URL in
a bibliographic record by replacing $u with $x, ensure that any other active
URLs remaining in the record are placed above the inactive URL. |
|||||||||
|
·
|
·
Leave in authorized print
records ·
Delete from online records
(erroneously copied from print record) |
||||||||||
|
·
|
·
Delete |
||||||||||
|
Holdings |
|||||||||||
Print
Holdings (for
more information, see holdings document ANSI/NISO Z39.71 and AACR2, App. B.)
|
Examples: v.1:no.1 (1999:Nov.)-v.11:no.3 (1999:May) v.28:no.636 (1996:jul.31)-v.32:no.830 (2000:agosto) v.1:no.1/4 (1998), v.2:no.1 (2000)-v.3:no.3/4
(2001) [some numbers issued combined] 1997:1-2000:3,2006:1/2 [year serves as volume
number; no parenthesis used] Abbreviation
examples (See also AACR2 App. B.): tome 10 becomes t.10 number 2 becomes no.2 Band 3 becomes Bd.3 volume 5 becomes v.5 not vol.5 reel 32 remains reel 32 #6
becomes no.6 nmbr 3 remains nmbr 3 3. Teil becomes T.3 new series volume
1 becomes new ser.:v.1 [“new ser.” Is
considered a level of the hierarchy] |
§
Ensure volume holdings are accurate and conform to the
holdings format (Z39.71). §
Check that holdings’ dates fit inside the date range of
the serial title. If they do not, see section 780/785
above. §
Edit as necessary to render the volume holdings more
easily readable. §
Utilize frequency statements (310/321) if possible when
compressing holdings statements as a
way of determining whether or not a volume is complete. §
Correct MARC field tags as necessary (866 for regular
holdings, 867 for supplements, 868 for indexes) and delete redundant notes
such as “index” or “supplement”. §
Ensure that the Leader value for Type of record is set to
“y” for serials. §
Convert all numeric information to Arabic numbers. (i.e.,
IV to 4, six to 6, first to 1st, troisičme to 3., etc.) §
Use abbreviations found in the resource. §
Use uppercase/lowercase as part of the number how it
appears in the piece (e.g., v. 23B) |
|||||||||
Online
holdings
|
Example: 852 80 ‡b internet ‡h Search by URL 856 40 ‡u
http://www.jstor.org/journals/00360341.html ‡z Back issues |
§
In the FF Leader: o
set Type of record to “y” for serial and online IRs o
set Encoding level to holdings level “2” (this level is
used whenever there are no volume holdings listed (i.e., no 866) §
Assign the URL in an 856 field (see 856
above). |
|||||||||
|
|
Essential fields reflecting online content: Serials single record approach: 007, 530, 776, 856 Serials separate record approach and
online IR:
FF: Form, Form of original Var. fields: 006 (computer file/electronic
resource), 007 (remote access and CD-ROM), 530, 538 (Mode
of access), 776, 856 Online records may have been derived in OCLC
from print equivalent records. These usually have OCLCS as one of the 040
cataloging agencies. |
§
See : FF:Form/Form of original, 006, 007, 362 (online),
530, 538, 776, 856. ·
Online record derived from print: OCLCS (040) has been machine generating fairly
dependable records derived from the print record. However, some derived
records are maintaining fields and information that pertain only to the print
version or are not authorized for the online version and should be deleted or
changed as indicated: ·
010 delete ·
022 move to $y or delete ·
050 “00” (change to #4) ·
210 delete ·
222 delete ·
300 delete ·
5xx (edit or delete any note that pertains only to the print
serial) ·
76X-78X Linking fields (edit as necessary if these link to a
related print record (except for 776)) |
|||||||||
|
|
|
§
Search in the public catalog during and after cataloging to
review holdings and general display. This can also provide a final check for
mistakes (spelling, linking, holdings, etc.) |
|||||||||
Appendix
Regular-Print Reprints coding/transcription guidelines and practice
Serial records for regular-print reprints are created according to the guidelines in LCRIs 12.0 and 1.0. The description is based on AACR2 chapters 1 and 12 and LCRI 12.0B1.
|
FIELD |
NAME |
COMMENTS |
|
|
008/06 |
DtSt |
Code for the original |
|
|
008/07-14 |
Dates |
Code for the original |
|
|
008/15-17 |
Country |
Code of place of reprint publisher |
|
|
008/18-19 |
Freq/Regl |
Code for the reprint (usually "u/u") |
|
|
008/21 |
SrTp |
Code for the original |
|
|
008/23 |
Form of item |
Code as "r" |
|
|
1XX |
Main entry heading |
Give as applicable |
|
|
245 |
Title |
Base on the original title page |
|
|
250 |
Edition |
Base on the original title page |
|
|
260 |
Publisher, distributor, etc. |
Base on the reprint title page |
|
|
300 |
Physical description |
Base on the reprint |
|
|
362 |
Designation |
Base on the original title page |
|
|
4XX/8XX |
Series |
Give only if reprint is issued in series (i.e., this
would be a “reprint” series; the original series would be given in the 580) |
|
|
580 |
Linking complexities note |
Reprint note - give details of original (frequency,
place and name of publisher, series, etc.) as appropriate |
|
|
775 |
Other edition available |
Give the entry for the original publication (optional) |
|
|
780/785 |
Preceding/succeeding entry |
If title has changed, create separate records and
link, even when reprinted in the same volume |
|
|
022 same as original if available 246 for unique reprint titles (normally from reprint title page or cover) 310 not used (original frequency can be given in 580 note) No source of title note |
DBO note not given 530 normally not given 780/785, 770/772, etc.: use $w only when linking to record representing the same reprint publisher/edition. |
||
Field by field reference for reproduction Microforms (not all are required by local instructions; required, local instructions above) (Includes which fields are based on the original) From CEG Appendix M. Key sections bolded.
|
NAME |
INSTRUCTIONS/COMMENTS |
|
|
Encoding level |
Code as # or 7 when creating an original record
from the microform. Code as "1" when creating a record based on
existing cataloging for the original item (e.g., from an LC card, OCLC
"new" command, etc.) and the microform has not been examined. |
|
|
Physical description fixed field |
Mandatory for preservation microforms;
optional for other reproduction microforms. Code all elements except $c and
$f (in some cases); code elements for which information is unknown as
"u". |
|
|
Fixed-length data elements |
Code all elements for the original, except
008/23. |
|
|
ISSN |
Same as for original serial. Add to record when
known. |
|
|
Cataloging Source |
When inputting cataloging from another source
(e.g., an LC card) indicate source of cataloging in $a. |
|
|
Main entry |
|
|
|
Uniform title |
|
|
|
Title statement |
|
|
|
Varying form of title |
|
|
|
Former title or title variations |
Give in latest entry records only. |
|
|
Edition statement |
Edition statement of the original. |
|
|
Publication,
distribution, etc. |
Imprint of original. |
|
|
Physical description |
Physical description of original. |
|
|
Designation/"Description based on"
note |
Beginning and ending designations of the
original or issue upon which description is based. |
|
|
Series statement |
Series of original. |
|
|
Reproduction note |
May be given in AACR2 form in all records,
regardless of rules by which record was created. Give when the microform is issued in a series For CONSER records, use field 539. For distribution, 539 = 533
$7. |
|
|
Fixed-length data elements of repr. |
In CONSER records, may be used instead of $7 in field 533. Use is optional. (LC does not
use.) |
|
|
Former title complexity note |
Given only in latest entry records. |
|
|
Additional phys. form entry |
Mandatory for preservation microforms when
record for original exists on OCLC database; optional for other reproduction
microforms.
|
|
|
Preceding/Succeeding entry |
Link to related title when known. |
|
|
Series tracing |
Give when a series recorded in 490 field or subfield $f of field 533 is to be traced. |
______________________________________________________________________
5/8/2007 11:42 AM