Voyager Authority Records for Literary Cataloging

• OCLC imports (No editing needed)
  • Import and save to the database ("boat").
  • Record on "TULANET Authority Records" statistics sheet as "OCLC-AF Imports."

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• OCLC import and edit (e.g., adding class no.)
  • Import.
  • Edit the record:

    • 008 field:  If cross-reference will be added, change "Reference Evaluation" code to “[blank].”  Make no other changes.
    • 040 field:  Add "|d LRU" at end
    Note: from here on, add "|5 HT" to any field added or altered
    • 053:  Add literary class no.:
      • If no. was found in DLC record in LC cat. online:

        053 _4 PR1234.5.A67 |5 DLC |5 HT

      • If no. was NOT found in DLC record in LC cat. online:

        053 _4 PR1234.5.A67 |5 HT

    • 400:  Add any needed cross-references, using correct form and indicators & adding "|5 HT" at end.
    • 670:  LC cat. online <date of your search> [e.g., May 10, 2000] $5 HT - Add when you’ve checked LC cat. online and found class no.
    • 675:  675 LC cat. online <date of your search> [e.g., May 10, 2000] $5 HT - Add when you’ve checked LC cat. online but not found class no.

  • Record on "TULANET Authority Records" statistics sheet as "OCLC-AF Import Revise."

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• Overlaying Voyager authority records (no editing needed)

  Especially useful when record in LC/NACO file includes an 053 field that the authority record in Voyager lacks.

  • Make sure that the 040 field does not include |d LRU.  If it does include 040 |d LRU, consult with your trainer or the Database Management/Authority Control Librarian.

  • If 040 |d LRU is not present, follow the instructions for overlaying authority records given in Importing and Overlaying Records from OCLC into Voyager, section 2, "Replacing records."

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• Original record creation in Voyager
  • Create the basic Voyager authority record using the authority record creation macro.
  • Edit the record:
    Note:  you don’t need to add "|5 HT" to fields other than the 053, because everything in record is ours, but if you’re using a macro which contains that element, you may leave it in.
    • 008 field:
      • "Cataloging Rules":  Change to "z"
      • "Level of Establishment":  Change to "c"
      • "Reference Evaluation":  If a cross-reference was created by the macro or will be added, change code to "[blank]."
    • 040 field:  Macro should supply:  LRU |c LRU
    • 053 (LC Classification Number) -- Add as follows:
      • If no. was found in DLC record in LC cat. online:

        053 _4 PR1234.5.A67 |5 DLC [Note the added |5 for DLC]

      • If no. was not found in DLC record in LC cat. online:

        053 _4 PR1234.5.A67 |5 HT

    • 100:  [Note that the form must match that in the bib record; if you decide to change it, you must change it in both places; watch also for other records with headings using any form.]
    • 400:  Add any needed cross-references, using correct form and indicators
    • 670:
      • A 670 field should have been created from the piece being cataloged; edit it if necessary.
      • 670 LC cat. online <date of your search> [e.g., May 10, 2000] -- Add when you’ve checked LC cat. online and found class no.
    • 675:  675 LC cat. online <date of your search> [e.g., May 10, 2000] -- Add when you’ve checked LC cat. online but not found class no.

  • Record on "TULANET Authority Records" statistics sheet as "Original."

HTML document last reviewed:  21 April 2008