Please note: The step of adding the 948 field for statistics is deliberately listed last and should not be done until all of the cataloguing has been completed.
|Select book||Check and edit bib record||Holdings record(s)|
|Check routing slip||Proofread bib record editing||Item record(s)|
|Call up Voyager bib record||"Boat" bib record||Proof holdings and item records|
|Confirm matching record||Mark piece||948 field|
|Determine copy level||Deal with stickups, etc.||Place on truck or shelf|
This step is in effect done for you whenever you are handed a Rush, Notify, Reference, or In-Process request book. These categories should all be treated as Rush, top priority, and should be catalogued as soon as possible, ideally immediately, at the most within 48 hours.
For other books, consider:
Please note: Gift books are not automatically considered to be priority titles.
(Please note: You can also check the copy level on the routing slip while selecting the book, but information about copy level in the bib record itself is more reliable.)
See "Searching in the Voyager Cataloging Module." Based on level of copy, your trainer's recommendations, and the situation, this search may be by Voyager bib record number, author, or title. If you do not find the record with your first search, keep trying using another method or another possible interpretation of the author and/or title.
If you find:
|Exception for OCLC-member copy: If you have printouts of multiple OCLC records for your edition: see below.|
You may also have a printout of the record located in the book.
|OCLC-member copy only: If you have printouts for more than one record for your edition: See below.|
(For more information on matching editions, consult "Editions and Printings. Pt. 1, Matching Editions: Selecting the Best Matching Record."
|OCLC-member copy only: If you have printouts for more than one record that matches
Decide which record is the more or most appropriate. Consider:
If you have any questions about the best record to use, check with Bruce or your trainer. Once a record has been selected, make sure that it is the one in Voyager; otherwise, replace the record.
Position the book and any printout where they will be easy for you to check as you work at your workstation. If there is a book jacket on the book, remove it -- to facilitate checking information on the cover and spine. Retain the jacket during cataloguing.
To confirm the copy level of the record, check:
For definitions of each level of copy, consult the appropriate editing guidelines:
If the copy level turns out to be one that you have not yet been trained to handle, give the book and record to Bruce.
Otherwise, you are ready for the next step.
In reviewing and proofreading the bib record, remember to:
Please note: Some people can quite effectively perform all these reviewing functions simultaneously. Others benefit from dividing the proofing into separate stages, one concentrating on content-related aspects of the record and another (a "second pass") on format aspects. Whatever approach works best for you is fine.
If you made any changes in the bib record, go on to proofread and store the bib record.
If you made no changes in the bib record, go on to mark the piece.
Whether you worked directly online or first annotated a printout, make sure that all the corrections and additions are in the bib record itself -- and that they themselves are correct. Make any changes needed.
Please note: If the editing is complex, you may want to "boat" the record more than once, while you are editing, to reduce the risk of data loss.
Note: You may do this step earlier, as you review the book, but you should avoid doing it too early, before you have confirmed that the piece is:
Consult: "The Physical Piece: Writing Numbers, Stickups, Etc."
Otherwise, remove the basic stickup.
Please note: If you leave a stickup in a piece that has a title page in an unusual place, such as following several leaves of illustrations: Please place the stickup behind the title page leaf, to help the Processing students find the t.p. verso.
Book jacket: Retain, slipped inside the book, for all locations except regular HT Stacks. Jackets from stacks books may be disposed of.
Exception: For a book that was a returned in-process request: Use the existing item record(s) rather than creating any new one(s). If a returned In-Process-request book needs to be bound, it needs a new, piggyback barcode; add the second barcode number to the item record.
Once all records have been created, it can be helpful to check the record hierarchy ("Show associated records").
For further information on the 948 field and its individual subfields, see “Voyager Cataloguing Statistics: Voyager 948 Field”
If necessary, count manual statistics.
Rush books should be put on the Rush/Reference shelf right away.
Hardbound Reference books not requiring repair or rebinding should be put on the Rush/Reference shelf right away. Remember to stamp them "Do Not Circulate".
Any books designated for rush binding should go to the Preservation Dept. right away. Remember to stamp Reference books "Do Not Circulate".
Books not designated for locations that have special shelves: It may helpful to save up a stack, then put them on the appropriate truck(s) as a group.
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HTML document last reviewed: 12 August 2010