Document sections
Introduction
This document is a brief, informal introductory guide on:
- determining the role of a corporate body or bodies in a work, edition, or manifestation (in FRBR terms)
and
- deciding the appropriate bib record field or fields where the body or bodies should appear.
It is intended primarily for original cataloguing, as a practical guide to clarify the application of AACR2/LCRI Chapter 21 and to supplement it with additional examples.
For more detailed and authoritative information, consult AACR2/LCRI Chapter 21, particularly 21.1B1-2, 21.4B, 21.6-21.7, 21.29, and 21.30 A-C, E-F, and H. If you have any questions, ask your trainer.
(Please note: The examples below are imaginary, for illustrative purposes.)
General approach
Corporate bodies -- named collective entities -- can play one or more roles in relationship to the work or the edition (or, in FRBR terms, the manifestation) being catalogued. It is helpful:
- to determine the role of the corporate body
then
- to decide the appropriate location or locations in the bib record for the body to appear.
Roughly in order of increasing involvement:
| Role | Explanation and examples | Location in bib record |
| Sponsor | Provides financial support and/or lends name to a project | Generally does not need to be in record |
| | (if stressed on t.p., optional quoted note) |
| E.g., “Published with the generous support of ...” | |
| E.g., “Funded by a grant provided by ...” | |
| E.g., a group of logos on t.p. or cover,
representing several foundations and government agencies,
with no indication in the preliminaries or pref. that
these bodies were involved in preparing any content;
a publication firm's name is listed on t.p and t.p. verso | |
| Publisher | Accepts for publication; reviews manuscript;
arranges printing, marketing, distributing, etc | 260 |
| Responsibility for contribution to content | Contributes, organises, or formally approves content;
owns materials or organises events represented by content | 1. in body of record: often 245 or 5XX;
sometimes just 260 |
| | 2. Access point (heading): 110, 111, 710, or 711 |
| E.g. Conducts group project: committee research,
compiles collection of academic papers, etc. | |
| E.g. Organises and/or hosts conference, exhibition, etc.
| |
| E.g. Is a named conference | |
| E.g. Issues a report about its activities | |
| E.g. Commissions (or contracts out) and formally approves the
findings of a study | |
If a body falls into the third category -- responsibility for contribution to content: AACR2r/LCRI 21.1B should be applied to decide whether it should be given:
- main entry, for primary responsibility (110, 111)
or
- added entry, for more secondary responsibility (710, 711)
Some points to note:
- To qualify for possible main entry, the work must emanate from the corporate body.
The definition of "emanate" is fairly flexible, and when in doubt, the LCRI says to assume that a work does emanate from a corporate body.
In other words, be inclusive when deciding from the beginning whether to apply the criteria for consideration for main entry, even though the next step will limit your final choice.
- Check the role of your corporate body against each category listed in 21.1B2 to see whether any applies. Base this decision on the predominant content or purpose of the work.
The criteria for qualifying for a main entry under AACR2 are fairly strict; for these categories, when in doubt do not enter under corporate body.
Therefore, corporate bodies end up in 710 fields more often than in 110 fields.
However -- Since 2001, under AACR2r 21.1B2 category D, named conferences receive a main entry for their compiled proceedings and papers,
so you will assign 111 more often than 711.
- Some works could qualify for corporate body main entry for more than one reason.
As long as you can identify one category where the body is a "strong candidate," you do not need to worry about whether it might also fit another category.
- AACR2r 21.1B doesn't provide specific examples to illustrate the categories. A substantial list of examples can be found under 21.4B.
(They are not keyed to the categories, but they can be used as an "exercise" to reinforce your understanding of the categories ...)
Multiple roles and multiple levels
It is common for corporate bodies to play more than one role, particularly both publishing and contributing to the content.
Where hierarchies are involved -- multiple levels of the same corporate body -- you may also need to decide which level of a body is responsible for each role.
For example:
- Hosting and publishing: The university has hosted a conference, while the university’s publications office publishes the proceedings.
- University name: In 245 or a note, and in 710
- -- 245 appropriate and 710 called for provided that it is named in a prominent location (i.e., for books: the t.p., t.p. verso, covers, pages preceding the t.p., or colophon)
- (710 based on LCRI 21.30E)
- University publications office name: 260
- (Please note: A named conference would be assigned the main entry in such a case.)
- E.g.:
- 245 00 Straightening out the Borders : ‡b cultural exchanges in medieval Shropshire, 800-1460 :
papers from a conference held at the University of Bishop’s Castle, 24-26 April 2010.
- 260 Bishop’s Castle, UK : ‡b UBC Press, ‡c 2010.
- 710 2 University of Bishop’s Castle.
- Conducting study, with recommendations, and publishing: A committee or department conducts a study and makes recommendations in its report based on the study. Then its parent organization carries out the publication of the report.
- Committee or department name: 110; in 245 or a note
- (110 based on AACR2r/LCRI 21.1B2, category C)
- Parent organization name: 260
- E.g.:
- 110 2 Fondo de Promoción Turística de la Costa Nordeste (Puerto Rico). ‡b Departamento
del Ecoturismo.
- 245 10 Luquillo : ‡b propuesta para el desarrollo del ecoturismo / ‡c Departamento del
Ecoturismo.
- 260 Fajardo, P.R. : ‡b Fondo de Promoción Turística de la Costa Nordeste, ‡c 2009.
- 500 Report and recommendations of the Departamento del Ecoturismo del Fondo
de Promoción Turística de la Costa Nordeste.
On the other hand:
- Arranging for a study; adding recommendations; publishing:
A parent organization or agency charges a committee or department with studying a problem.
The committee or department conducts the study and compiles its findings in a report. Its parent organization or agency
reviews the study and formally approves it, listing its own recommendations, then carries out the publication of the report.
- Parent organization name: 110 and 260
- -- it may well also appear in the 245 or a 5XX note.
- (110 based on AACR2r/LCRI 21.1B2, category C)
- Committee or department name: In 245 or a 5XX note, and 710
- -- 245 appropriate and 710 called for provided that it is named in a prominent location (i.e., for books: the t.p., t.p. verso, covers, pages preceding the t.p., or colophon)
(See LCRI 21.1B2, “Subordinate Units.”)
- E.g.:
- 110 2 Fondo de Promoción Turística de la Costa Nordeste (Puerto Rico)
- 245 10 Mar sin fronteras : ‡b inclusión turística de las personas con discapacidad en toda
la Costa Nordeste / ‡c Fondo de Promoción Turística de la Costa Nordeste.
- 260 Fajardo, P.R. : ‡b Fondo de Promoción Turística de la Costa Nordeste, ‡c 2009.
- 500 “Preparado por el Departamento de Igualdad de Oportunidades.”--T.p. verso.
- 710 2 Fondo de Promoción Turística de la Costa Nordeste (Puerto Rico). ‡b Departamento de Igualdad de Oportunidades.
- Preparing and issuing an official internal document:
A parent organization or agency issues an official document regarding its own activities or those of a subunit. A committee prepares the text of the document.
- Parent organization name: 110 and 260
- -- it may well also appear in the 245 or a 5XX note.
- (110 based on AACR2r/LCRI 21.1B2, category A)
- Committee name: In 245 or a 5XX note, and 710
- -- 245 appropriate and 710 called for provided that it is named in a prominent location (i.e., for books: the t.p., t.p. verso, covers, pages preceding the t.p., or colophon)
(See LCRI 21.1B2, “Subordinate Units.”)
- E.g.:
- 110 2 Toad Tunnel Builders Association.
- 245 10 Protecting our amphibious friends : ‡b policy manual of the Toad Tunnel Builders Association.
- 260 Frogmore, Herts. : ‡b Toad Tunnel Builders Assn., ‡c 2011.
- 500 "Compiled by the TTBA Research Committee."--T.p. verso.
- 710 2 Toad Tunnel Builders Association : ‡b Research Committee.
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Draft, 24 March 2009; rev. draft 27 October 2009, 2 November 2009
HTML document last reviewed: 3 November 2009