|Basic guidelines||Coding and counting|
The following guidelines apply to an OCLC-member bibliographic record (Books format only) that matches your piece when there is also a DLC (including DLC/CIP) or member-input LC copy for another edition. This latter category may include (D)LC copy for:
A different edition of the same work should not be confused with a different work with a similar title, a different work on the same topic, or a sequel or continuation with the same title but different content. The only exceptional category treated as (D)LC other is:
Matching record: The online record must match the book that is being cataloged. If there is any discrepancy in the title (245), edition (250), imprint (260), physical description (300), or series (4xx) field -- or if you have any other questions as to whether the OCLC-member record actually matches the edition of the piece in hand: either consult the document "Editions and Printings, or, Which Record to Use and How to Edit It" or check with Bruce or your trainer before using the record.
Serials: Watch out for possible serials or indexes to serial publications. Give possible serials or serial indexes to Bruce to check whether they are wanted by the Serials Dept.
Looseleaf materials: If you are cataloguing looseleaf materials, consult with your trainer before proceeding. They may present special problems in the 260, 300, and/or 500 fields.
Photocopies: If the piece-in-hand is a photocopy of any kind, including University Microfilms International reproductions, consult with your trainer before proceeding if you have not already been given instructions for cataloging photocopies.
Accompanying materials: Watch for accompanying computer disks, CD-ROMs, DVDs, sound recordings, maps, microforms, and other supplementary materials not bound in with the main piece. They may present special problems in the 260, 300, and/or 5xx fields. Information in the matching record must match the piece and vice versa. Consult with your trainer before proceeding if you have not already been given instructions for cataloging accompanying materials.
If you have been trained in cataloging accompanying materials, consult "Accompanying Material: Summary Copy Cataloguing Procedures" or "Accompanying Material: Copy Cataloguing Checklist for Material Staying with Piece," as applicable.
"Bound-with"s: If your piece consists of two or more separate bibliographic entities that have been bound together subsequent to publication, each title should be catalogued in a separate bib record. Consult with your trainer before proceeding.
Defective copies: Watch for possible defects in the book copy, including but not limited to missing pages, pages or sections bound upside down, pages that protrude from the binding, blurred printing, or defective bindings. Give defective copies to Bruce.
These guidelines outline policies for verifying information based on the piece or on the (D)LC-other record. Specific field-by-field guidelines for accepting or changing information in the matching record are given below, under "Fixed field elements" and "Variable fields."
A. Most information in the descriptive fields relates specifically to the edition of the piece in hand. Thus, in the following fields, checking should be based on the piece itself:
B. On the other hand, fields with access points dealing with subject content, and usually those reflecting authorship, are usually relevant for all editions of a given work. These fields should be verified, and may be added, based on the (D)LC-other record:
C. Certain 5xx notes fields contain information relevant to more than one edition, so they may be verified and added based on the (D)LC-other record. Examples include notes that refer to:
D. Certain access points may apply only to the edition in hand and thus do not need verification in the (D)LC-other record. They include certain:
They may need to be added to the matching record (see specific guidelines for each field).
E. Appropriate 6xx fields present in the matching record but not present in the (D)LC-other record should be accepted unless they are redundant.
Accept any other fields that may appear in the matching record but that are not specifically mentioned, unless you suspect a problem.
Authority work: Headings already present in the matching record or those copied from headings in the (D)LC-other record require no authority work unless you suspect a problem. If a heading not present in the (D)LC-other record is added to the matching record, authority work is needed. Consult the relevant name-title or series authority guidelines:
Subfield codes must be accurate to ensure correct indexing.
Proofing the record:
Typos and misspellings, including missing and erroneous diacritics, should be corrected. If a Romance-language title or name is present all in upper case on the title page, determine whether diacritics need to be added when represented online in 100, 245, 246 field, etc., if you are familiar with the language. However, do not spend much time checking dictionaries.
Punctuation and capitalization throughout the record are acceptable as they appear, unless they are misleading.
Tags, indicators, and subfield delimiters must be properly set in all checked and required fields.
If you have any questions, ask Bruce or your trainer.
The following fixed field elements should be set as indicated for the record to be used; otherwise, show Bruce:
|Fixed-field element||OCLC Label||Voyager Label||Value|
|Type of Record||Type||Type of Record (in leader)||a|
|Bibliographic Level||BLvl||Bibliographic Level (in leader)||m|
|Form of Item||Form||Form of Item (in 008)||[blank], d for large print, or r for photocopy|
The following elements must be accurate and should be corrected if necessary:
|Fixed-field element||OCLC Label||Voyager Label||Value|
|Language||Lang||Language (in 008)||(variable)|
|Dates||Dates||Date 1; Date 2 (in 008)||(variable)|
|Place of publication||Ctry||Place of Publication (in 008)||(variable; see list)|
check for LAL books
For the other elements, whatever the value is set at is acceptable, including fill characters ("_" in Voyager).
|Field tag||Area||Field tag||Area||Field tag||Area|
|050, 090, 099||Call number||260||Imprint||6xx||Subject headings|
|1xx||Main entry||300||Physical description||7xx||Added entries|
|24x||Titles||4xx||Series statements||8xx||Series tracings|
|Cover title||246 14|
|Spine title||246 18|
|Added t.p. title||246 15|
|Title information above title proper||246 1 _ ‡i At head of title: ‡a|
|Corrected title||246 3 _|
(Check with your trainer if you are not certain of the indicator.)
(For further information on editing 250 field, see also "Editions and Printings: Part II.A., Edition Statement.")
For further information on editing 260 field, see also "Editions and Printings: Part II.B., Imprint" and, for multivolume titles, "Notes on Multivolume Monograph Cataloguing."
For multivolume titles, consult "Notes on Multivolume Monograph Cataloguing."
(For further information on editing 300 field, see also "Editions and Printings: Part II.C., Physical Description.")
Generally do not add:
Check. Add only for supplements, concordances, and other materials that should be used in conjunction with the main piece.
Counted as "member-OCLC" copy.
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HTML document last reviewed: 13 August 2010