Guidelines for Series Checking Procedures
for DLC Cataloguing


The following guidelines cover the streamlined series checking and authority work procedures for DLC cataloguing.  DLC cataloguing, as defined here, includes:  full-level and core-level AACR2 DLC; full-level pre-AACR2 DLC; LC Copycat; and DLC/CIP bib records.

As with DLC cataloguing in general, accept the call number, whether the series is classed separately (CNV) or together (all in one call number).

For additional information about editing fields in DLC records, see also "DLC Editing Guidelines."


Document sections

A.General procedures
B.Special situations and problems
Personal author series
Discrepancies in the 4xx field
Missing 4xx field


A.    General procedures   

(Please note:  For personal author series -- e.g., The complete works of Mark Twain -- first check "Personal author series" below.)

  1. Check the series statement (4xx field) of the bib record against the information in the piece.  Check the following subfields when they are present:

    You do not need to check the x ISSN subfield.

  2. If there is a discrepancy in the 4XX transcription, go on to "Discrepancies in the 4XX field" (in part B) to resolve the problem.

  3. Check any 8xx series tracing field for obviously typographical errors or errors in tagging, indicator, or subfield coding.  Correct these straightforward problems.

  4. If there are no discrepancies in the 4XX transcription, do not examine the authority record to see whether the form is correct.  You may accept the form of series tracing in a 440 or 8xx field.

  5. On all DLC copy with a series statement tagged 490 0_:

    E.g.
    DLC record:    490 0_   Series on contemporary educational issues

    Change to:      490 1_     Series on contemporary educational issues

    Copy field; paste as:      830 _0    Series on contemporary educational issues

    E.g.
    DLC record:    490 0_   The University of Illinois at Chicago series on children and youth

    Change to:       490 1_    The University of Illinois at Chicago series on children and youth

    Copy field; paste as:      830 _0    University of Illinois at Chicago series on children and youth

    E.g.
    DLC record:    490 0_   El siglo de la revolución

    Change to:      490 1_     El siglo de la revolución

    Copy field; paste as:      830 _0    Siglo de la revolución

  6. If a series appears in your piece that is not in the bib record:  Go on to "Missing 4xx field" in part B.


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B.   Special situations and problems


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1 December 1992; slight revisions, 12 February 1996, 22 February 2003; rev. 12 June 2006, 3 August 2006, 14 July 2010

HTML document last reviewed:  14 July 2010