This checklist provides brief guidelines for selecting a record to use for downloading, cataloguing,
or adding items. For fuller explanations and examples, you may consult the document "Editions
To match the piece, a record needs to meet all relevant criteria listed below. Prefer a record in which everything matches; different criteria may need to be balanced against each other. (You may use extra leeway in matching CIP, previous CIP, and UKM records, since they may contain erroneous information.) If you are not sure how to apply the guidelines, ask.
|A.||Edition statements||E.||Physical description|
|B.||Places of publication||F.||Series|
|D.||Dates||H.||Photocopies and microforms|
I. A. Edition statements
The following types of edition statements must match:
a. Numbered edition statements (1st ed. can match with no edition statement).
b. Terms indicating revision or correction.
c. Terms indicating a particular scope or audience.
The following types of statements are not critical for matching:
d. Paperback edition statements (unless numbered 2nd or higher) or other statements reflecting simply a difference in binding.
e. Book club edition statements.
f. Simple printing statements.
Foreign languages (see also "Foreign-Language
for Edition and Printing")
following types of statements represent distinct editions and must
1) Terms for edition accompanied by terms indicating revision of some type. (See also "Foreign-Language Terms for Edition and Printing," section 2.)
2) Terms for edition accompanied by the name or abbreviation of a publisher or series name.
b. Statements including terms that mean "printing" or that indicate that the text is unchanged do not affect matching. (See also "Foreign-Language Terms for Edition and Printing," section 3.)
c. In other cases, other elements of the piece and record should be consulted.
a. Same place: Matches regardless of form of name.
b. Different places: Must be in same
Matches as long as one of the places in the item is present in the
3. Missing places: Can still match.
1. Single publisher:
a. Same publisher: Matches regardless of form of name, unless difference reflects a name change.
b. Different publisher: Not a match.
2. Multiple publishers:
Matches as long as one of the publishers in the item is
present in the record, provided
that no other factors prevent a match. (Watch out
for "ghost" publishers.)
3. Missing publisher:
Can still match.
4. Publisher on label: Information about the publisher specified on the label should be present somewhere in the record for it to be a match.
Generally prefer the record
with the earliest acceptable date(s), which
usually cannot be later
latest significant date in your piece. If you have any
questions, be sure to ask them.
1. The following types of
dates must match for the record to be a match (unless you
suspect an error):
associated with explicit English-language edition statements or
dates, if no other dates or only printing dates are present.
Match on the latest copyright date
applies to the entire work.
1) Foreign-language books: Accept record
earlier copyright date
if everything else matches and
is no better match.
2) Bracketed publication date: Accept record
publication date later than copyright date
piece if there is
evidence that the actual publication date was later than that
2. The following
types of dates may or may not be significant, depending on the
dates: Combined with other distinctive elements, title-page
dates are likely to represent
publication dates. If there are no
additional differences between a record with an earlier date and the
title-page date is probably just a printing date.
dates when no other dates are provided: Combined with
distinctive elements, printing
are likely to represent actual publication
dates. If there are no additional differences between a
with an earlier
date and the piece, a printing date is not significant.
c. Dépôt légal
dates: Generally significant only when there are no other
dates in the piece.
d. Corrected dates
-- dates in a record followed by "[i.e.]" with another date:
Use record if either date is
in your piece, there are no conflicts, and
no better record is available.
3. The following categories
generally do not matter for matching purposes:
Printing dates later than a first printing that accompany explicit
publication dates or that
copyright dates applying to an
dates that accompany explicit publication dates.
c. Explicit copyright renewal
dates prior to 1978.
d. Copyright dates for parts of
the contents of an item.
e. CIP dates.
f. Missing dates.
4. The presence or absence of the "c" copyright symbol or brackets does not determine matching.
1. Pagination/foliation: Significant differences prevent a match; the following differences do not prevent a match:
a. Minor variations unless there
is a change in the actual text.
b. Variation because of numbered
vs. unnumbered section.
c. Variation because of
d. Variation between the piece
and a UKM record.
Do not affect matching.
Only affects matching if over 2 cm. difference in height.
4. Accompanying material: Does not affect matching; however, if indicated in record, need to check for any missing accompanying material.
there are any
questions about matching related to a series or series-like phrase, search
OCLC and TULANET
files and, when necessary, authority files.
or absence of series
or series-like phrase: Does not prevent a
everything else matches.
2. Different series: Not a match. However, a variant form of the same series does not prevent a match; to resolve whether series are different, consult trainer or Authorities librarian.
an exact match is not available, check
carefully online and in piece(s) for any
indication that there is a
edition being published concurrently.
and 260 fields: If vary from piece:
volume being catalogued is not reflected in the record, can still match if
everything else that can be verified
volume being catalogued is reflected in the record, can match only if
there is evidence that individual
have been revised separately and
that there is no new edition of the multivolume set as such.
volume statement in multivolume record is open or closed to include the
volume number of the piece, it
not prevent a match. If it is closed
with volume number earlier than that in piece, check with trainer or
expanding a single-volume record to a multivolume one, check with
trainer or Library Associate.
between a group of bibliographic volumes in one physical
volume and separate physical volumes:
with trainer or Library
in height are not significant.
3. Series: Does not prevent match if everything else that can be verified matches.
Photocopies and microforms of books
Refer to [forthcoming] documents that deal with handling photocopies or microforms, or consult with your trainer or the Cataloging Dept. Head.
|[top of this document]||[Editions and printings document]|
|[Foreign-Language Terms for Edition and Printing]||[Local documentation list]|
HTML document last reviewed: 20 May 1998