Tulane Workforce Management Organization

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Workforce Management Organization

POLICY & PROCEDURE

VACATION TRANSFER

The Vacation Transfer Pool is designated to make additional paid leave available to staff employees who experience medical emergencies by permitting eligible employees to voluntarily surrender their accrued, but unused, vacation leave for the benefit of such other employees.

For purposes of this policy, a “Medical emergency” is an unexpected medical condition affecting a staff employee or a staff employee’s immediate family (child, legal spouse or parent) that will require the staff employee to be absent from work for three (3) days or more, and where such an absence may result in a loss of income to the staff employee because all paid leave has been used.

In order to be eligible to use the vacation transfer pool, a staff employee:

Must be eligible for and on Family and Medical Leave
Must be eligible to accrue vacation leave and
Must have exhausted all of his or her paid leave

PROCEDURE

A staff employee must request hours from the Vacation Transfer Pool with Records Specialist.

If hours are not available in the pool, employee may obtain transfer hours from individual employees willing to donate vacation hours to the employee.

Those employees, who are willing to donate, must complete a Vacation Transfer Form. Once the form has been completed by the donating employee, it must then be turned in to Record Specialist at the Workforce Management Organization.


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