Tulane Workforce Management Organization

The event starts at 9:00am and will be held either Uptown or Downtown (you will receive a letter specifying your location). The event consists of both a morning and afternoon session, with one hour for lunch. Lunch is not provided however access to refreshments and catering facilities is available at both sites.

Uptown Location
We recommend that you arrive at 8:30am and use the free parking lot which is located at Tulane University Square, 200 Broadway Street, New Orleans, 70118. From there, you can ride the Tulane University Square Shuttle to the Uptown Campus. Your stop will be Law Road @ Freret Street, a one block walk to the Lavin-Bernick Center for University Life.

Downtown Location
We recommend parking in either the La Salle Street or South Saratoga Parking Garages if you are attending Orientation at the Downtown location. The cost for parking will be $6.25.

You must complete important payroll and employment documents, such as Form I-9, Federal and state tax withholding forms, Payroll Bank Direct Deposit form, and the Payroll/Personnel Information form. You can download, complete and print out these forms prior to attending the New Hire Orientation event. It is also essential that you bring the following original documentation with you on your first day of employment:

Face to face introduction to Tulane University for new hire/re-hire employees
Make employees feel welcome and excited about their decision to work for Tulane University
Advise employees of their conditions of employment
Convey critical information and assist employees complete required paperwork
Help employees understand what Tulane University has to offer
Convey relevant compliance information to ensure protection of employees as well as Tulane University
Introduce a resource network for support and assistance available to all employees

Employees will download and print all essential forms from the WorkForce Management Organization’s website.

Each new employee will be notified by Human Resources of the date, time and location for the orientation to be conducted. Orientations may be conducted individually or in group settings. View the schedule of all Orientation dates and venues.

Each employee must bring all completed forms and the following documents to the Orientation Event:

I-9 Form and instructions
All actual Immigration documentation (copies are not accepted) supporting their eligibility to work in the United States
Employee self–identification such as State Drivers license or ID card, or U.S. Passport
Employee handbook acknowledgement receipt
Federal W-4 and State Tax withholding forms
Tulane Payroll/Personnel Information form
Employee Invention and Proprietary Information Agreement
Emergency Preparedness – Essential information

A Staff employee is not eligible to start work on Monday if any of the following applies:

Welcome to Tulane University
Provide an overview /summary of the University:

History of Tulane
Organizational Structure
Locations
Number of brief description of schools
Number of faculty & staff and students

Convey benefits and insurance information and get Payroll and Employment critical paperwork completed including: I9, W4, PPI, International—Foreign Nationals

Staff Handbook Overview including:

Key policies
Where to find information
Office of Institutional Equity (OIE)
Disability Services/ Worker’s Compensation
Points of interest and Where to find information

Good to be TU benefits including Tulane Credit Union

Environmental & Occupational Safety

New Employee Checklist (please print this an bring it to Orientation)
What to expect on 2nd day of employment i.e. Monday

Orientation Checklist for Supervisor
Discuss department standards, confidentiality and privacy issues
Facility and work station location
Attendance and punctuality standards, reporting of absences
Payment of salary and problem reconciliation
Time card completion, and review of timekeeping and reporting codes,
Complaint & Grievance procedures.

(Optional depending on nature of job)

HIPAA – on-line training
Blood borne Pathogens – on-line training

Time spent at the Orientation Event is considered paid time so each employee’s time card should reflect the time as paid hours and coded appropriately.