To Bind or Not To Bind!!

Binding Policy for Non-Serial Items

Document sections

A.Not sent for binding at time of cataloging
B.Sent for binding at time of cataloging
C.Preparation procedures for sending materials to Preservation

A.    NOT sent for binding at time of cataloging

Items for the following locations are NOT to be sent for binding at the time of cataloging -- even if they fall into categories listed in section B.1-6 below:

All circulating Howard-Tilton paperback materials not being sent for binding at time of cataloging will be sent to Preservation after they circulate for the third time, under the "Bind After 3rd Circ." policy.

Any case-by-case exceptions to these categories will be made only by the appropriate bibliographer.

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B.    Sent for binding at time of cataloging:

The following categories of materials are to be sent for binding at time of cataloging, unless they are in a location or other category listed in section A above:

  1. Reference material (for any REF location)

  2. Materials that are under 1/4-inch thick, because of their vulnerability to damage and theft

  3. Monographs whose pages have not been cut

  4. Monographs with accompanying materials that need to be inserted into a pocket

  5. Spiral-bound and comb-bound items

  6. Music scores

Any other material that may be of questionable strength or durability should be considered for possible binding or other preservation work.  Examples include (but are not limited to) books with partially attached covers and books with brittle paper.  The Binding Library Technician makes the final decision on how a volume will be bound, boxed, or repaired.

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C.    Preparation procedures for sending materials to Preservation

Materials processed according to these instructions include:

(Hardback items that only need to have an errata slip inserted are sent to the Processing Unit and get a single barcode inside the back cover as usual.)

  1. Mark author and title on the title page.  Personal author surname or corporate author name should match the 1XX field on the bibliographic record; if not, that version needs to be written on the title page.  Any words with characters not found on the standard English-language keyboard need to be transcribed.

  2. Affix a piggyback barcode label to the t.p. verso.  Place it in the lower outer corner of the page if possible, otherwise near an outer margin.  Be sure to leave at least 1/2 inch of margin on each edge and gutter (inner margin), to allow for page trimming and binding.  The piggyback barcode label can be placed vertically if it fits better that way.

  3. Create item record at time of cataloging as usual.

    • Include "ENUM" field if necessary.

    • Make sure that Item Status is "At Bindery."

  4. Keep the following with the book when they are present:

    • Routing and/or notification stickup
    • Bookplate and pink bookplate stickup

    Preservation is responsible for retaining these materials until the monograph has been bound.

  5. ONLY for materials requiring special handling:  Insert a bindery slip and transfer any information from the routing slip to the bindery slip.

    • Write location (except STX) at top of bindery slip.

    • Fill in "Cat. Initials" with your initials.

    • Circle "BIND" and/or "REPAIR".

    • Check "Bind w/Covers" for any item which has information on the inside or outside covers which should not be lost in binding.

    • Check any other "Special Handling Requirements" - e.g., when a pocket needs to be created for an accompanying item such as a map or small pamphlet guide.  These materials need to remain with the monograph when routed to Preservation.  Preservation is responsible for retaining these materials until the monograph has been bound.

  6. Place item on truck labelled "Preservation Items from Cataloging."

  7. Special instructions for MATH Library books:

    MATH Library items are not sent for binding at time of cataloging.  Attach a piggy-back barcode to verso of title page of Math Library paperbacks.  The MATH Library Technician will decide which items need binding.

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December 11, 1998
revised 16, 23 July 1999, 18 October 2001, 13 March 2007, 7 April 2009, 25 August 2010, 7 September 2010, 11 March 2011

HTML document last reviewed:  15 March 2011