To Bind or Not To Bind!!

Binding Policy for Non-Serial Items

Document sections

A.		Not sent for binding at time of cataloging
B.		Sent for binding at time of cataloging
C.		Preparation procedures for sending materials to Preservation
C.6.		Special instructions shelf-ready materials

A. NOT sent for binding at time of cataloging

Items for the following locations are NOT to be sent for binding at the time of cataloging -- even if they fall into categories listed in section B.1-6 below:

· Amoss Collection -- both circulating and non-circulating

· Architecture Library

· JAZZ Archive

· KOCH Collection

· Louisiana Collection

· Math Library (See Section C.7 for procedures for preparing Math Library items.)

· RARE collection in any location, e.g., Jones Hall Rare, LAL-Rare

· RUSH or IN-PROCESS REQUEST materials

· ProQuest photocopies of theses

· Reference material with location codes: ref, ref,desk, stx,ref UNLESS they fall into section B.2-5 below

Any case-by-case exceptions to these categories will be made only by the appropriate bibliographer.

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B. Sent for binding at time of cataloging:

The following categories of materials are to be sent for binding at time of cataloging, unless they are in a location or other category listed in section A above:

1. Reference paperback material (for any REF location except as noted in section A above)

2. Materials that are under 1/4-inch thick, because of their vulnerability to damage and theft

3. Monographs whose pages have not been cut

4. Monographs with accompanying materials that need to be inserted into a pocket

5. Spiral-bound and comb-bound items

6. Music scores

Any other material that may be of questionable strength or durability should be considered for possible binding or other preservation work. Examples include (but are not limited to) books with partially attached covers and books with brittle paper. The Binding Library Technician makes the final decision on how a volume will be bound, boxed, or repaired.

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C. Preparation procedures for sending materials to Preservation

Materials processed according to these instructions include:

· Items in categories listed in section B.1-6 above

· Any other material of questionable strength or durability.

(Hardback items that only need to have an errata slip inserted are sent to the Processing Unit and get a single barcode inside the back cover as usual.)

Mark author and title on the title page:

Author (MARC 1xx field):

Personal name: The author's surname should be marked with double dots below each name in the surname.

E.g. Cecil Day-Lewis

" "

If only a forename is used in the heading, the forename should be dotted.

E.g. Herodotus

Corporate body name: The entire corporate body author's name should be marked with double dots below each word.

E.g. Proyecto Regional Financiamiento de Desarrollo

" " " " "

o If the form of the surname or corporate body does not match the entry element in the 1XX field in the bibliographic record, the 1xx version needs to be written on the title page, then "dotted." If the 1XX name is not present on the t.p., write the first initials and surname(s) of a personal name and the complete corporate body name based on the 1XX form and dot appropriately. Any non-roman alphabet or Old German Fraktur script entries need to be transliterated.

Title proper (MARC 245 $a subfield): Diagonal lines should be marked at the beginning of the first filing word in the title proper and at the end of the title proper.

E.g. The /wind in the willows/

E.g. Der /Zauberberg/

Roman

2. Affix a piggyback barcode label to the t.p. verso. Place it in the upper left corner of the page if possible, otherwise near an outer margin. Be sure to leave at least 1/2 inch of margin on each edge and gutter (inner margin), to allow for page trimming and binding. The piggyback barcode label can be placed vertically if it fits better that way.

3. Create item record at time of cataloging as usual.

o Include "ENUM" field if necessary.

Make sure that Item Status is "At Bindery."

4. Keep the following with the book when they are present:

Routing and/or notification stickup
Bookplate and pink bookplate stickup

Preservation is responsible for retaining these materials until the monograph has been bound.

5. ONLY for materials requiring special handling: Insert a bindery slip and transfer any information from the routing slip to the bindery slip.

Write location (except STX) at top of bindery slip.
Fill in "Cat. Initials" with your initials.
Circle "BIND" and/or "REPAIR".
Check "Bind w/Covers" for any item which has information on the inside or outside covers which should not be lost in binding.
Check any other "Special Handling Requirements" - e.g., when a pocket needs to be created for an accompanying item such as a map or small pamphlet guide. These materials need to remain with the monograph when routed to Preservation. Preservation is responsible for retaining these materials until the monograph has been bound.

6. Special instructions for shelf-ready books:

Mark author and title and add piggyback barcode as instructed in C. 1 & 2.
Write call number on t.p. verso as instructed "Writing call number."
In item record:

add piggyback barcode
delete inactive barcode
change item status to "At Bindery."

Mark through barcode in back of book with black marker.

7. Place item on truck labelled "Preservation Items from Cataloging."

8. Special instructions for MATH Library books:

MATH Library items are not sent for binding at time of cataloging. Attach a piggy-back barcode to verso of title page of Math Library paperbacks. The MATH Library Technician will decide which items need binding.

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