To Bind or Not To Bind!!

Binding Policy for Non-Serial Items


Document sections


Not sent for binding at time of cataloging


Sent for binding at time of cataloging


Preparation procedures for sending materials to Preservation

A.    NOT sent for binding at time of cataloging

Items for the following locations are NOT to be sent for binding at the time of cataloging -- even if they fall into categories listed in section B.1-6 below:

·         Amoss Collection -- both circulating and non-circulating

·         Architecture Library

·         JAZZ Archive

·         KOCH Collection

·         Louisiana Collection

·         Math Library (See Section C.7 for procedures for preparing Math Library items.)

·         RARE collection in any location, e.g., Jones Hall Rare, LAL-Rare

·         RUSH or IN-PROCESS REQUEST materials

·         ProQuest photocopies of theses

·         Reference material with location codes: ­ref, ref,desk, stx,ref UNLESS they fall into section B.2-5 below

Any case-by-case exceptions to these categories will be made only by the appropriate bibliographer.

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B.    Sent for binding at time of cataloging:

The following categories of materials are to be sent for binding at time of cataloging, unless they are in a location or other category listed in section A above:

1.      Reference paperback material (for any REF location except as noted in section A above)

2.      Materials that are under 1/4-inch thick, because of their vulnerability to damage and theft

3.      Monographs whose pages have not been cut

4.      Monographs with accompanying materials that need to be inserted into a pocket

5.      Spiral-bound and comb-bound items

6.      Music scores

Any other material that may be of questionable strength or durability should be considered for possible binding or other preservation work.  Examples include (but are not limited to) books with partially attached covers and books with brittle paper.  The Binding Library Technician makes the final decision on how a volume will be bound, boxed, or repaired.

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C.    Preparation procedures for sending materials to Preservation

Materials processed according to these instructions include:

·         Items in categories listed in section B.1-6 above

·         Any other material of questionable strength or durability.

(Hardback items that only need to have an errata slip inserted are sent to the Processing Unit and get a single barcode inside the back cover as usual.)

  1. Mark author and title on the title page:

E.g.       Cecil Day-Lewis

                      "       "

If only a forename is used in the heading, the forename should be dotted.

E.g.       Herodotus


E.g.       Proyecto Regional Financiamiento de Desarrollo

                      "       "              "                     "     "

o    If the form of the surname or corporate body does not match the entry element in the 1XX field in the bibliographic record, the 1xx version needs to be written on the title page, then "dotted."  If the 1XX name is not present on the t.p., write the first initials and surname(s) of a personal name and the complete corporate body name based on the 1XX form and dot appropriately.  Any non-roman alphabet or Old German Fraktur script entries need to be transliterated.

E.g.       The /wind in the willows/

E.g.       Der /Zauberberg/



2.  Affix a piggyback barcode label to the t.p. verso.  Place it in the upper left corner of the page if possible, otherwise near an outer margin.  Be sure to leave at least 1/2 inch of margin on each edge and gutter (inner margin), to allow for page trimming and binding.  The piggyback barcode label can be placed vertically if it fits better that way.


3.  Create item record at time of cataloging as usual.

o   Include "ENUM" field if necessary.


4.  Keep the following with the book when they are present:

Preservation is responsible for retaining these materials until the monograph has been bound.


5.  ONLY for materials requiring special handling:  Insert a bindery slip and transfer any information from the routing slip to the bindery slip.


6.  Place item on truck labelled "Preservation Items from Cataloging."


7.  Special instructions for MATH Library books:

MATH Library items are not sent for binding at time of cataloging.  Attach a piggy-back barcode to verso of title page of Math Library paperbacks.  The MATH Library Technician will decide which items need binding.

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Local documentation list

December 11, 1998
revised 16, 23 July 1999, 18 October 2001, 13 March 2007, 7 April 2009, 25 August 2010, 7 September 2010, 11 March 2011, 18 June 2014, 05 March 2016

HTML document last reviewed:  05 March 2016