The Physical Piece:  Writing Numbers, Stickups, Etc.


Document sections

Marking title page NOTIS record number Barcoding
Writing Voyager bib record number Writing call number Stickups, etc.

For additional information on handling items in different locations, see also:

"Treatment of Items and Information in Voyager Item Records, by Location."

For additional information on the physical handling of serials, see also:

"Serials Cataloging Volume/Chronological Designations: *362/500 *Holdings Record *Item Record *Physical Piece."


  1. Marking the title page:


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  2. Voyager bib record number:

    These instructions apply to:

    The Voyager bib record number should be put in items or on stickups as indicated below.   If the number goes on the item, do not write it on the stickup (so that we only write it once).

    It should be preceded by the prefix "B" -- e.g., B1789457.

    Categories:


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  3. NOTIS record number:  The NOTIS record number should not be removed from an item catalogued in Voyager.


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  4. Writing call number:

    The call number should generally only be written in as cataloguing the piece is completed.   Its format should be based on the call number format in the MARC holdings record.   Wherever there is a space or a $i subfield code, the call number should drop down a line.

    E.g.      852  0 0  $b stx $h PN 56 .T7 $i S88 1996

    PN
    56
    .T7
    S88
    1996

    E.g.      852  0 0  $b stx $h E 581.6 12th $i .B39 1983

    E
    581.6
    12th
    .B39
    1983

    E.g.      852  0 0  $b stx $h G 161 $i .H2 2d ser. no.22 Suppl.

    G
    161
    .H2
    2d ser.
    no.22
    Suppl.

    If a particular location notation is indicated in the "Notation on item" column in "Treatment of Items and Information in Voyager Item Records, by Location," add it to the bottom of the call number.

    E.g.      852  0 0  $b lal $h JL 1443 1949 $i .A63 1981

    JL
    1443
    1949
    .A63
    1981
    LAL

    For copy 2 and higher, the copy should be noted just below the call number proper, above any location notation.  It should be written:  "cop.<number>" -- with no space following the period.

    E.g.      852  0 0  $b stx $t 3 $h DA 690 .W487 $i L66 2006

    DA
    690
    .W487
    L66
    2006
    cop.3

    E.g.      852  0 0  $b lal $t 2 $h TP 559 .C5 $i H47 1992

    TP
    559
    .C5
    H47
    1992
    cop.2
    LAL


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  5. Barcoding:

    To check whether barcodes should be put on materials for a given location, check the "Barcode" column in "Treatment of Items and Information in Voyager Item Records, by Location."

    For details on barcoding when appropriate, see "Voyager Item Records:  Barcodes."


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  6. Stickups, etc.:

    Book jacket:  Retain, slipped inside the book, for all locations except regular HT Stacks.  Jackets from stacks books may be disposed of.


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HTML document last reviewed:  11 April 2007