The following guidelines cover the streamlined series authority work procedures for copy cataloguing other than DLC cataloguing. These procedures apply to member-input LC, (D)LC-other, and OCLC-member copy (including UKM).
|B.||Special situations and problems|
Please note: Treat 500 quoted notes present in the record as any other 500 field -- unless you suspect a problem. Do not do any series authority searching; simply check against the piece and accept.
If you find a series (or series-like) statement in your piece that is missing from your record, follow these verification procedures.
If you find nothing there:
In searching either authority file: Search all variants, including 4xx and 8xx forms as well as other forms in the piece. Watch for potential conflicts such as the presence or absence and choice of qualifier.
If you find an authority record: Accept or edit the 4xx or 8xx field of your bib record, as applicable, based on the information in the authority record regarding:
Watch for errors in tagging or filing indicators.
If the series does not yet appear in your bib record: See below, section B.6, "No series statement in your record."
B. Special situations and problems:
If you suspect a problem -- or if you need to add the series statement to your bib record -- you should search further, in the Voyager and OCLC bib files as indicated below. In Voyager, use, as appropriate, the "Staff Title Headings Search" and/or "Staff Name/Title Headings Search." In some cases (for example, checking numbering patterns or searching for a possible multivolume monograph or serial), it may also be helpful to use the "Title<" search.
Watch for conflicts in both catalogued and uncatalogued records.
Consult with your trainer or Jeannette if you have any questions or if you think that a 1xx series heading form needs to be changed.
|1.||Personal author series|
|3.||Conflicting forms of series title in your piece|
|4.||Possible qualifier conflicts|
|5.||Bib record with new series classed together (all in one call number)|
|6.||No series statement in your record|
Examples of potential problems:
If a work includes a personal author series, whether indexed or unindexed (e.g., Works of Mark Twain): Search the Voyager bib file to verify whether we in fact treat that item as part of an analyzed series -- using multiple bibliographic records -- or as a volume of a monographic set -- using a single, multivolume bibliographic record. Be sure to search all variants of the title in the piece as well as any variant 8xx $t subfield. If you find a bibliographic record for a monographic set, consult with Olga or your trainer.
If, in searching the Voyager bib file, you find a serial record for the title you are searching, consult with Olga or your trainer before proceeding further.
If you have not found a series in either of the authority files, you may encounter one or more of the following types of problems:
If you find more than one form of series title in your piece: Search the Voyager bib file for possible conflicts before accepting the form in your bib record.
If your series may or may not be qualified, or if it could be qualified in more than one way (e.g., by place or by publisher): Search the Voyager bib file for possible conflicts before accepting the form in your bib record.
If the library inputting the bib record has treated the series as a classed-together (all-in-one-call-number) series: Search the Voyager bib file under both title and call number for possible conflicts before deciding whether to accept the call number in your bib record.
If you need to add a series statement (or quoted note) to your record, you need to do full AACR2 authority work. Search both the Voyager bib file and the OCLC bib file, noting variant forms. Consult with Rebecca or Jeannette if you have any questions about the form of series to establish.
C. Authority records:
Series authority records need to be downloaded into Voyager or edited in Voyager only to provide useful cross-references or call numbers or to clarify problems that have been resolved. Downloading other series authority records into Voyager is optional.
Edit the Voyager authority record. Add, in the appropriate fields:
Be sure to add "$5 HT" to the end of each added or edited field. When only part of a field has been edited locally, specify the edited portion in a 690 note.
Please note: If you think that the 1xx field should be changed, consult with Rebecca or Jeannette.
For further information on replacing authority records, see "Authority Record Importing from OCLC: Voyager replace (overlay)."
For further information on downloading authority records, see "Authority Record Importing from OCLC."
For further information on creating authority records, see "Authority Record Creation in Voyager."
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19 February 1993; Rev. 22 July 1997, 8 April 2003, 25 April 2007
HTML document last reviewed: 15 January 2008
HTML document last reviewed: 15 January 2008