Videorecording Copy Cataloging

Document sections

General Notes Local Treatment:  Physical Processing; MARC Holdings Record; Item Record
OCLC Searching Statistics
Bib record

General Notes

Scope of document:  The following guidelines apply to any level of copy for videorecordings.  All sections other than the bib record section also apply to original videorecording cataloguing.

These procedures apply to videorecordings housed in almost all library locations, with variations as noted in the sections on holdings records, item records, and physical processing.
Please noteMusic:  Videos for the Music Library are cataloged by their staff; other cataloguers should send them to Music without cataloging.

Format:  Videorecordings appear in different formats; we are currently cataloguing:

A caution:  DVDs can be electronic resources -- consisting of or extensively containing computer files -- rather than audiovisual videodiscs.  Do not use these procedures to catalog DVD-ROMs or any other format requiring computer equipment or applications.  If in doubt about the format, ask your trainer or supervisor.

Standards:  Be aware of videorecordings encoded for the following standards, which require viewing equipment that can play them.  Make sure that these encoding standards are specified in the bib record 538 field, MARC holdings record, and item record, as well as on the routing slip, as described in the relevant sections below.

Viewing:  Normally, for copy cataloguing, do not view the videorecording.  Instead, compare OCLC information with information found on the container or the label, watching for errors and omissions in titles, names, etc., but leaving information as transcribed.  In case of probable errors, you may view the videorecording.

The Internet Movie Database can be a valuable and efficiently consulted resource for information about films and the companies and people involved with them (cast members, directors, producers, cinematographers, screenwriters, et al.).  You may consult it to resolve questions about film and videorecording history -- for matching record problems, 500 history notes, and 511, 508, and 7XX fields.

Matching criteriaThe online record must match the recording that is being catalogued.   If there is any discrepancy in the following fields:

Re-search OCLC for a possible better match.  Use judgment in selecting records by weighing the types of fields that match.  The 028 publisher number is often the most useful indicator of a matching record.  020 (ISBN) and 024 (UPC) number fields may also be helpful, although they do not by themselves determine a match.

Challenges:  Keep in mind that variations in some fields may reflect differences between the presentation in the videorecording itself -- which you rarely will see -- and information on the label or container that you can see.  Differences between records also result when some original cataloguers base a record on the videorecording itself (the appropriate source following AACR2/LCRI cataloguing rules) while others base a record simply on the container and label, without viewing.  For example:

If in doubt about the best matching record, consult with your trainer or supervisor before cataloguing the videorecording

Proofing and editing the record:  Accept or change information in the bib record as instructed in these guidelines.  Accept any other fields that may appear in the record but that are not specifically mentioned unless you suspect a problem.

Continue to watch for and correct tagging errors (including MARC field tags, indicators, and subfield delimiters) and actual typos and misspellings, including missing and erroneous diacritics.  Accept punctuation and capitalization unless they are misleading.


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OCLC Searching

Various searching methods can be used to retrieve videorecording records in OCLC Connexion. Some tips and caveats:

It helps to be creative and persistent! Again, when in doubt, consult with your trainer or supervisor.

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Bib Record

Fixed field elements Authority work
Variable fields

Fixed field elements (Leader, 008, 007)

The following fixed field elements should be set as indicated for the record to be used; otherwise, show your trainer or supervisor:

Fixed-field elementOCLC LabelVoyager LabelValue
Type of RecordTypeType of Record (in leader)g (projected medium)
Bibliographic LevelBLvlBibliographic Level (in leader)m (monograph)
Form of ItemFormForm of Item (in 008) [blank]

The following elements must be accurate and should be corrected if necessary:

Fixed-field elementOCLC LabelVoyager LabelValue
LanguageLangLanguage (in 008)(variable)
DatesDatesDate1 (in 008)(variable; any Date 2 value may be accepted)
Place of publicationCtryPlace of Publication (in 008) (variable; see list)
check for videorecordings from or about Latin America or the Caribbean  (hmc,lal)

Date 1: Should match the date in the 260 c field.  If the date in the 260 c field contains a hyphen substituting for an unknown digit in an uncertain date, that hyphen should be replaced by the letter u.

Language:  Should correspond to the primary or first language, based on the verbal (audio) content of the recording itself, not on the written language of the title, subtitles, label, container, or insert.

Language is not applicable for:

For not applicable Language fixed-field coding, accept zxx or blank.

007    Physical Description Fixed Field (Video Recording)

OCLC:  Variable field area, with OCLC a =v and other subfield codes as listed below.
Voyager:  007 fixed field, Video Recording tab.

Should correspond to information in the 300 field and 5XX note information present in the record.  Code u for unknown when uncertain of correct value.  Add the entire 007 if missing; it is easier to add it in Voyager, using the Video Recording tab.

b   Specific material designation

d = videodisc (Blu-ray and DVD)
f = videocassette

c   [do not use; should be blank]

d   Color

b = black & white
c = color
m = mixed
u = unknown

e   Videorecording Format

b = VHS
s = Blu-ray
v = DVD   -- not g
z = other, including HD DVD

f   Sound on Medium (or separate)

a = sound is on medium
blank = no sound; silent   [note that a videorecording of a silent film may include sound]
u = unknown

g   Medium for Sound

h = Sound medium is videocassette
i = Sound medium is videodisc (Blu-ray and DVD)

h   Dimensions

o = in.   [standard videocassette]
z = other   [videodiscs:  Blu-ray and DVD]

i   Configuration of Playback channels

m = mono
q = multichannel, surround, or quadraphonic
s = stereo
u = unknown

Blu-ray Example

DVD Example

Videocassette Example

(For more information on code values, consult OCLC Bib Formats and Standards .)

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Variable fields
Field tagAreaField tagArea Field tagArea
020ISBN 130Main entry: uniform title 4xxSeries statements
024UPC/EAN number 245Title and responsibility 5xxNotes
028Publisher number 246Variant title 6xxSubject and genre headings
035Record number 250Edition statement 700, 710, 711Added entries: names
037Acquisition source 260Publication 700 $t, 730, 740Added entries: titles
100, 110Main entry: name 300Physical description 8xxSeries uniform titles

020      ISBN:

Check z invalid ISBNs only.  Add an 020 if no 020 is present.  For sets with multiple videorecording units, add the ISBN for the set number, if present on a container or label; otherwise, add the ISBN for the first unit catalogued.

024    UPC or EAN number

UPC:  1st indicator 1; 12 digits.  EAN:  1st indicator 3; 13 digits.  Often found below barcode.

Check.  Add 024 if no other 02X number is present; leave out hyphens and spaces.

028    Publisher number:  Appears on the video label or container.

Check.  If the publisher no. on the piece does not match the publisher no. in the record, consult your trainer or supervisor.  Add any missing numbers or alternative forms of the publisher number, to help in retrieval.

Both indicators should be set properly:
1st indicator:    4 = video no.
2nd indicator:    2 = OPAC note, no added entry

If multiple nonconsecutive numbers appear on the piece, each should appear in a separate 028 field.  They may be numbers of different publishers (or publisher and distributor), or one number may be on a boxed set and the others on individual containers.  A range of consecutive numbers may be listed in a single 028.

b:  Should match appropriate publisher or distributor in the 260 b.

035    Record number

Delete any 035 field that is not an OCLC number (OCoLC), BNA number (BNA), or (with 9) previous system number (i.e., NOTIS number).

037    Source of acquisition:  If publishers number appears in 037, move to 028 field.

100, 110    Main entry:  name

Most personal and corporate body names associated with a videorecording appear in a 700 or 710 added entry field.  Check appropriateness.  Accept tagging of headings appearing in either 1XX or 7XX fields; add as 7XX.

130    Main entry:  uniform title

Check.  A uniform title may be present in either 130 or 730; accept tagging.

Add for:

Verify uniform titles before adding. If uncertain whether or how to add 130, consult with your trainer or supervisor.

245    Title and statement of responsibility

Check.  Once a matching record has been identified, accept reasonable title variants between the OCLC data and what appears on the label and container.  (See matching criteria above, and use judgement.)

n      Volume information.  The volume term and numbering should be transcribed exactly as on the piece.

h      Title field must include "h [videorecording]," with brackets explicitly input.

E.g.      245 10 a Aida h [videorecording] : b opera

c      Statement of responsibility
Compare names listed with information on container and label, checking spelling.  Generally accept statement of responsibility information present in c but not spelled out on a container or label, unless the records quality is suspect.  If the role of a person or body listed in or added to the 245 c is not clear, add a word or short phrase to explain it, such as [produced by], [director], or [screenplay by].

The names of persons or bodies credited with a major role in creating a film (e.g., producers, directors, and screenwriters) also frequently appear in a 508 note field -- and should be left there.  Add any missing significant names in a 508 field (not the 245 c).

When adding cast members not present in the record, use 511 note field.

246    Variant titles

Variant titles should be present here or in a 740 field.  Delete any initial article in the a subfield.

Add 246s for:

250    Edition statement

Check. Can be left in 500 field. However, add the following types of information, which may affect matching, in a 250 field:

260    Publication, distribution, etc.

Check.  If you are not certain whether you have a match, consult with trainer or supervisor before proceeding.

a     Place:  Accept unless the country is clearly incorrect.

b      Publisher:
Check.  Adding a second publisher or distributor is optional.  When a publisher or distributor is likely to be better known than any body present in the 260 b, it is useful to add it.

If you are uncertain whether something is a corporate body name, program title, or series title, try to verify it in the LC/NACO and/or Voyager authority files.  When in doubt, ask your trainer or supervisor.

c      Date:
In general, use the date in the matching OCLC record.  This date may be accepted if it matches a date on the label or container, regardless of how it is recorded -- it may be presented as a publication date, a copyright date, or an inferred bracketed date.  Even if the date cannot be confirmed from the label or container, generally accept it provided that all other elements of the record match, including the format, publisher number, and number of pieces.   Dont view the videorecording just to confirm the date!  In case of doubts about the date, including uncertainty about which record to use, consult with your trainer or supervisor.

Variant copyright dates not used in the 260 c can be recorded in a holdings record 852x note.

Multiple videodiscs or videocassettes issued in separate containers:  Follow our multivolume bib record guidelines for dates.

300     Physical description:  Check the following:

a     Number of physical entities:
The number should reflect the total number of videodiscs (Blu-ray or DVD) or videocassettes, not necessarily the number of containers.   For multiple videodiscs or videocassettes: Follow our multivolume bib record guidelines for 300 field.

Duration:  Minutes, generally for a single, main work, not including special features and other supplementary material.  Check, while accepting a figure for the total combined duration.   Also accept the location of the durations of multiple works in either the 300 or a 5XX note.

b      Generally specifies at least:
  • whether includes sound (sd.) or is silent (si.)
  • whether color or black-and-white

E.g.    300 ... b sd., col.
E.g.    300 ... b si., b&w
E.g.    300 ... b sd., b&w with col. introductory sequence

Add this information if it is available on container or label.

c      Dimensions
Given for videodiscs:  4 3/4 in.  Add if missing.  Not necessary for standard videocassettes (1/2 in.)

E.g.    300    a 1 videocassette (55 min.) : b si., b&w.
E.g.    300    a 1 videodisc (107 min.) : b sd., col. : c 4 3/4 in.
4xx     Series statements
Check the series statement against the series given on the piece (usually on the container).  If there is a series on the individual videorecording container that is not in the bib record, follow the series guidelines for non-DLC copy cataloging and add a series statement in a 490 field.  Index each traced series in an 830 field.

E.g.    The acting series: not in bib record; found only on back of DVD container.

Give a 500 note explaining the source of the series statement.

On the other hand -- Videorecording series may be present only on an outer container (such as a box for a group of videos that we are cataloguing using separate bib records).

E.g.    The Jane Austen collection:  Title on box containing 6 DVDs: Sense and Sensibility; Pride and Prejudice; Mansfield Park; Emma; Northanger Abbey; and Persuasion.
We are cataloguing them as separate works, using individual bib records for each DVD.

Such series should be recorded in a 500 note indicating the source of series title and indexed in an 830 field.

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5xx     Notes

Generally given in the following order (as listed in the columns below); any order is acceptable except that 538 must be the first note.

538       Videorecording system 586       Awards 500       Other formats
500       Nature or form 500       Publication, etc. 520       Summary
546       Language 500       Physical description 505       Contents note (formal)
500       Source of title 500       Accompanying material 500       Contents note (informal)
511, 508       Statement of responsibility 500       Series 500       Publisher's number
500       Edition and history 521       Audience (rating) note

538     Videorecording system

Check.  Move to position as the first 5XX note field if not already first.

  • Basic videorecording format:  Provide information in the 538 note if it is in 300, in a 500, or missing.  For Blu-rays, add "requires a Blu-ray player" if this information is missing.

    538    a Blu-ray Disc; requires a Blu-ray player.
    538    a DVD.
    538    a VHS.

  • Digital content requiring specialized computer hardware or software:  Provide information in the 538 note if it is in 300, in a 500, or missing.

    E.g.    538    a DVD; for the 3 games, a DVD-ROM drive with Windows 95 or higher is required.

  • Encoding standards:

    • Regions (of the world):

      DVD:  Add or move information about Region 1 (US and Canada) to the 538 only for films and documentaries originally produced outside of US or Canada.   Add or move information about other regions into the 538 note, including specifying that a DVD player that plays DVDs of that region is required.

      E.g.    538    a DVD; region 4; user must have a DVD player that will play region 4 DVDs.

      Blu-ray:  Accept information about Region A and all-region Blu-rays.  Add or move information about regions B and C to the 538 note, including specifying that a Blue-ray player that plays Blu-rays of that region is required.

      E.g.    538    a Blue-ray Disc; Region B; user must have a Blu-ray player that will play Region B Blu-rays.

    • NTSC, PAL, etc.:  Do not add information about NTSC.  Add or move information about PAL encoding standard into the 538.

      E.g.    538    a DVD; PAL encoding.

  • Other technical characteristics requiring special treatment:  Check.  Accept location in either 538 or 500 field.  Generally add when missing (ask trainer or supervisor if uncertain).

    E.g.    538    a DVD; double-sided disc must be flipped to view entire film.

  • Special sound or color characteristics:  Includes details about Dolby or surround sound, colorization, Technicolor, etc.

    Check.  Accept location in either 538 or 500 field.  Do not add.

    E.g.    538    a DVD; Dolby stereo, mono. compatible; Technicolor.

500     Nature or form of the videorecording content

Check.  Add only if the nature is ambiguous and is not covered in any other descriptive field such as the 245, 500 history note, or 520 summary.

E.g.    500    a Documentary.
            [Check; generally do not add unless the title and other descriptive information in the record are really misleading.]

E.g.    245 00 a Nixon in China h [videorecording] ...
500    a Opera in 3 acts.
            [added because nowhere in the bib record is there mention that the work is an opera]

546     Language

Check information about spoken, sung, and written languages, including closed-captioning (which may be spelled out or represented by a symbol on the container):

If spoken or sung language is not certain, play the videorecording.  Add when missing.

E.g.    546    a In French with English subtitles.
E.g.    546    a Closed-captioned for the hearing-impaired.

500    Source of title:  Check if source is container or label; otherwise, accept.

E.g.    500    a Title from DVD menu.
E.g.    500    a Collective title and season information from container.

508    Statements of responsibility

  • 511:    Cast, including featured players, performers; also includes narrators and presenters.

    1st indicator 0 = no display constant
    1st indicator 1 = Display constant Cast:

    E.g.    511 1  a Timothy Dalton, Zelah Clarke, Sian Pattenden.
    E.g.    511 0  a Voices: Cliff Edwards, Dickie Jones, Christian Rub, Evelyn Venable.
    E.g.    511 0  a Host, Michael Wood.

  • 508:    Other persons who have made a significant contribution to the artistic and/or technical production, if not already in 245 c.
    Each name should be prefaced with a brief statement of function (not necessarily quoted exactly from the source).  Separate multiple functions with semi-colon.

    E.g.    508    a Photography, Erwin Hillier; editor, John Seabourne; music, Allan Gray; production designer, Alfred Junge.
    E.g.    508    a Producer, Giancarlo Sbragia; choreographer, Roberto Fascilla; designer, Vittorio Rossi; directed for video by Brian Large.

Check names; accept location in 505 note or in 245 c.  Use judgment in adding information, based especially on Tulane programs.   Also consider the prominence of the individual in her or his field.   For example, a contributor who may have played a possibly minor role in the production on the videorecording being catalogued may have been or have later become well-known and distinguished in the field (e.g., Alfred Junge in the above example).  Be cautious about including more than 6 names in either field.

Searches in Voyager and OCLC can help to confirm a contributors prominence.  Good online and print reference sources (e.g., Internet Movie Database) may be used when necessary to confirm or add vital information.

In 511, accept but do not add names of characters played.

E.g.    511 1  a Colin Firth (Mr. Darcy); Jennifer Ehle (Elizabeth Bennet); Susannah Harker (Jane Bennet); Julia Sawalha (Lydia Bennet); Alison Steadman (Mrs. Bennet).

500    Edition and history

May include information not stated elsewhere in the record about date and/or country of original production, release, or broadcast; earlier versions of the same work; the literary work on which a film was based; etc.

E.g.    500    a Originally produced as a motion picture in 1960.
E.g.    500    a Video release of the 1999 motion picture.
E.g.    500    a First released in Madagascar.
E.g.    500    a Originally broadcast on the television program Nova in 2000.
E.g.    500    a Episodes originally broadcast on NBC television between 1972 and 1974.
E.g.    500    a A shot-for-shot remake of the 1960 Alfred Hitchcock film.
E.g.    500    a Based on the novel by Hermann Hesse.

Add any missing history notes that are obvious from the pieces in-hand or similar records in OCLC (e.g., for different formats or DVD regions).   If necessary, verify in easily available sources the date of original production or airing; however, do not generally go beyond the Internet Movie Database.

586    Awards

Check when information is readily available on the label or container; generally do not add.

E.g.    586    a Academy award, best film, 1974.

500    Publication, distribution, date

Information about place of publication, publisher, distributor, and or dates not covered in the 260 field or other notes (such as the edition and history note)

E.g.    500    a On container: Sony Wonder.
E.g.    500    a Container artwork: c2004.

Check; do not add. Add notes about variant copyright dates in the MARC holdings record 852 x.

500    Physical description:  Details about the physical description not covered in the 300 or 538.

Move videorecording system (e.g., DVD, Blu-ray Disc) and encoding information (e.g., Region 4; PAL) into the first, 538 note.   (You may keep any other information, e.g., sound and color, already in that note when moving it.)

Keep other physical description information in a general 500 field.  Check.  Add notes with information that could affect matching the record and/or using the videorecording, such as the following:

Two-sided disc; episodes 1-3 on side 1; episodes 4-6 on side 2.
Includes both widescreen and standard versions.
Original film in widescreen; reproduced using pan-and-scan technique.

Do not add notes with other types of information, e.g.:

Duration not given.
Digitally remastered.
Aspect ratio 2.35:1; enhanced for 16 x 9 television.--Container.
Dual-layer format.

Notes on containers -- e.g., "In single container" or "In 2 containers":  Compare with the way that our local copy will actually be housed (see information below on processing multiple videodisc and videotape titles).  If information in the bib record note does not correspond to our treatment, delete the note -- do not try to revise it.

500    Accompanying material

Check notes about the contents of inserts.  Such information can be left in contents notes.   Add an accompanying material note if an insert contains content beyond the information on the videorecording container.

E.g.    500    a Notes on performance (22 p.) inserted.
E.g.    500    a Booklet (6 p.) includes list of chapters, essay The hatching of Chicken run.

Please note: Discard inserts that consist only of advertisements of other titles available from the publisher or distributor.

500    Series

Accept notes describing the source of series title when it is part of the videorecordings content.

E.g.    500    a Series statement from introductory menu.

Check 500 notes describing the source of series statement as on a container.

E.g.    500    a Series statement from disc container.

If you have added a 490 series statement based on information on a label or container, add a 500 note explaining the source.

E.g.    500    a Series statement from DVD label.

Videorecording series may be present only on an outer container, such as the box for a group of videos that we are cataloguing using separate bib records.   Such series should be recorded in a 500 note indicating the source of series title and indexed in an 830 field.

E.g.    500    a Issued in a box of 6 DVD titles. Series statement on box: The Jane Austen collection.
E.g.    500    a Issued as part of the boxed series: 50 years of Janus Films.

521    Audience (rating) note (first indicator 8):  Check; do not add.

E.g.    521 8  a MPAA rating: PG.

500    Other formats

Delete notes about availability of other formats that we do not own, e.g. Issued also as a videocassette   (Users have been confused, thinking that we own that other format.)

520    Summary

In general, accept the Summary note.  It should be clear of subjective remarks; however, quoted notes may be left.  Do not add.

505    Contents note (formal)

The 505 contents note should be used for the main work or works.  The 1st indicator should be set correctly based on the main work(s) (0 = complete; 1 = incomplete; 2 = partial).   Extra material (special features, etc.) already listed in a 505, though, may be left in the 505.

Quickly skim the list of works, to make sure that all multiple works are present.  Dont check durations.

Multiple videodiscs or videotapes:  Add.  Use the designation provided by the publisher on the pieces, provided that it is clear and concise.  If it is absent or unduly complex, use:

Blu-ray videodisc:    disc
DVD videodisc:    DVD
Videocassette:    videotape

Single videodisc or videotape including multiple works:  Add only if the individual contents are judged to be important.

500    Contents note (informal)

Check and add informal 500 notes about special features that are listed on the container or label.  However, do not add "standard" DVD features such as interactive menus.

E.g.    500    a Enhanced DVD; includes 2 computer games, links to fan sites.
E.g.    500    a Special features include outtake musical numbers, theatrical trailers,
          cast interviews, and scene selection.
               [if adding note, leave out "scene selection"]
E.g.    500    a See menu for interactive features.

500    Publishers number (500 field; see also 028 field)

A note can be generated from the 028 field.  However, if the number needs to be spelled out, list here (as the final 5xx note).

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6xx     Subject and genre headings

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700,    Added entries:  personal and corporate names

Quickly check name headings against the individuals and companies or organisations named on the label, container, and accompanying inserts.

Use judgment in adding 700 and 710 fields, based on

700 t,    Added entries:  titles

830    Series uniform titles

See the general series guidelines:  "Guidelines for Series Checking and Verification Procedures for non-DLC Cataloging.

Verify or add 830 series tracings for series noted in 490 1 series statements and 500 series notes.

948      See below, under Statistics.

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Authority Work

If a name, uniform title, subject, or genre heading is present in the OCLC record, authority work is optional.  If any heading needs to be added, authority work is needed; consult the following documents and/or your trainer:

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Local Treatment:  Physical Processing; MARC Holdings Record; Item Record

Containers and barcodes Item record
MARC holdings record Routing slip

Containers and barcodes

Container type:  Most DVDs and many videotapes are issued in sturdy plastic containers.  DVDs often come in sturdy cardboard, plastic-coated cardboard, or partially plastic containers.

Multiple DVDs catalogued using a single bib record:

Barcode location


Please note:  Discard inserts that consist only of advertisements of other titles available from the publisher or distributor.

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MARC holdings record

852 field

1st:    8 -- must be correct to index properly
2nd:    may be 0, 1, or blank

b    Location

t    Copy number
Use a sequential copy number for copy 2 and higher, except when one copy is under one call number scheme and another copy is under a different scheme (e.g., one copy in Music and one in Jazz).

h &i    Call number
Assign a local call number, which consists of the format designation, year of cataloguing, and sequential accession number.  Do a truncated call number search to find the last number used:

E.g.      brv 2009
E.g.      dvd 2009
E.g.      video- tape 2009

Follow the same numbering system regardless of location.

Be careful not to use any sequential number 5000 or higher. DVDs and videotapes cataloged by OCLC Cataloging Partners for our Ambassador materials are assigned our local call number, beginning with "5000" after the year.

  • Blu-rays:    h BRV i <year>- i <sequential number, beginning with 0001 and using leading zeroes to provide 4 digits>

    E.g.      852  80 b hmc h BRV i 2009- i 0038

  • DVDs:    h DVD i <year>- i <sequential number, beginning with 0001 and using leading zeroes to provide 4 digits>

    E.g.      852  80 b hmc h DVD i 2009- i 0442

  • Videotapes:    h VIDEO- i TAPE i <year>- i <sequential number, beginning with 0001 and using leading zeroes to provide 4 digits>

    E.g.      852  80 b hmc h VIDEO- i TAPE i 2010- i 0002

z    Public note:

x    Non-public note:

866    Holdings

Until further notice:  Base presence of 866 on the number of containers in which the videorecording pieces will be housed.  If all discs and inserts will be housed in a single container, do not provide an 866.  Note:  This practice differs from both book 866 and accompanying material 866 practice.

For videorecording units housed in separate containers, or for accompanying items not inserted into a videorecording container, spell out in an 866:

E.g.      866  40 8 0 a disc 1-3 +1 guide
      [publisher labels say: "Disc 1," "Disc 2," and "Disc 3"; separate guide to all 3 discs]

E.g.      866  40 8 0 a pt. 1-4
      [publisher labels say: "Part 1," "Part 2," "Part 3," and "Part 4"]

E.g.      866  40 8 0 a 1 DVD +1 Campaign book
      [no designation provided on DVD label or container]

If pairs of DVD discs are being housed in one container, provide a separate 866 field for each pair, linking the disc numbers with a slash (/).  Record a leftover individual disc and any accompanying material in its own 866.

E.g.    866 40 8 0 a disc 1/2
866 40 8 0 a disc 3/4
866 40 8 0 a disc 5

E.g.    866 40 8 0 a disc 1/2
866 40 8 0 a disc 3/4
866 40 8 0 a 1 guide

If three DVD discs are being housed in one container, provide a separate 866 field for each group of three, specifying each disc number and linking them with a slash (/).  Record a leftover individual disc and any accompanying material in its own 866.

E.g.    866 40 8 0 a disc 1/2/3
866 40 8 0 a disc 4/5/6
866 40 8 0 a disc 7

E.g.    866 40 8 0 a disc 1/2/3
866 40 8 0 a disc 4/5
866 40 8 0 a 1 guide

If the videorecording numbers are not explicit, use the generic recording type designation, supply numbers, and provide a brief title or other identifier in a z public note, in angle brackets (< >):

E.g.    866  40 8 0 a DVD 1 z <"Paul Newman. Robert Redford.">
866 40 8 0 a DVD 2 z <"Barbra Streisand.">
866 40 8 0 a DVD 3 z <"Clint Eastwood.>

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Item record

Provide an item record for each container and for each separated print item.

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Routing slip:  Write on the routing slip:

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c      Type of cataloguing
Code as d, o, or ow, based on standard copy-editing guidelines.  The code ow applies only when all 6XX fields needed to be added.

e      Number of units
Count each unit, rather than the number of containers (to align our counts with ARL statistics instructions).

E.g.    3 DVDs in 1 container:

948 d 1 e 3 g dvd

Do not count any print inserts in 948 e.

E.g.    2 DVDs in 1 container, with 1 insert:

948 d 1 e 2 g dvd

Please note that the number in 948 e may be greater than the number of item records.

g      Format code
Add a g for the specific type of videorecording.  (Note that videocassette is coded as tape.)

E.g.    948    a 20080216 b dpm c ow d 1 e 6 g dvd

E.g.    948    a 20080216 b bds c o d 1 e 3 g tape

E.g.    948    a 20101021 b kaf c o d 1 e 1 g brv


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Apr. 25, 2001; rev. Oct. 30, 2007, Feb. 13-May 2, 2008, 21 August, 15 September, 21 October, 21 November 2008, 13 August 2010, 23 November 2010, 7 October 2011

HTML document last reviewed:  30 November 2011