Scope of document: The following guidelines apply to any level of copy for videorecordings. All sections other than the bib record section also apply to original videorecording cataloguing.
These procedures apply to videorecordings housed in almost all library locations, with variations as noted in the sections on holdings records, item records, and physical processing.
Please note: Music: Videos for the Music Library are cataloged by their staff; other cataloguers should send them to Music without cataloging.
Format: Videorecordings appear in different formats; we are currently cataloguing:
Blu-ray discs
Videocassettes (typically VHS videotapes)
Videodiscs (primarily audiovisual DVDs)
A caution: DVDs can be electronic resources -- consisting of or extensively containing computer files -- rather than audiovisual videodiscs.
Do not use these procedures to catalog DVD-ROMs or any other format requiring computer equipment or applications. If in doubt about the format, ask your trainer or supervisor.
Standards: Be aware of videorecordings encoded for the following standards, which require viewing equipment that can play them.
Make sure that these encoding standards are specified in the bib record 538 field, MARC holdings record,
and item record, as well as on the routing slip, as described in the relevant sections below.
DVD Regions: specific regions 2 or higher
HD-DVD: DVDs with a combination of standard and HD-DVD formats
PAL (DVD or videocassette)
Blu-ray Disc Regions: specific regions B or C
Viewing: Normally, for copy cataloguing, do not view the videorecording. Instead, compare OCLC information with information found on the container or the label,
watching for errors and omissions in titles, names, etc., but leaving information as transcribed. In case of probable errors, you may view the videorecording.
The Internet Movie Database can be a valuable and efficiently consulted resource for information about films and the companies and people involved with them
(cast members, directors, producers, cinematographers, screenwriters, et al.). You may consult it to resolve questions about film and videorecording history --
for matching record problems, 500 history notes, and 511, 508, and 7XX fields.
Re-search OCLC for a possible better match. Use judgment in selecting records by weighing the types of fields that match.
The 028 publisher number is often the most useful indicator of a matching record. 020 (ISBN) and 024 (UPC) number fields may also be helpful, although they do not by themselves determine a match.
Challenges: Keep in mind that variations in some fields may reflect differences between the presentation in the videorecording itself -- which you rarely will see --
and information on the label or container that you can see. Differences between records also result when some original cataloguers base a record on the videorecording itself
(the appropriate source following AACR2/LCRI cataloguing rules) while others base a record simply on the container and label, without viewing. For example:
245 title information may come from the recording’s title frames, while the 245 ‡c information could come from the title frames or credits. The container may have a different form of title and list somewhat different credits.
Dates and their interpretation may also vary.
For Blu-ray or DVD releases with new material, such as added special features (not just a new interactive menu) or substantial accompanying inserts,
the new Blu-ray or DVD release date should be used.
However, provided that everything else in the record matches, you may accept a record with an earlier release date.
Copyright dates that refer only to the packaging or design are not significant for matching.
However, provided that everything else in the record matches, you may accept a record with such a date. (For example, a record with that date may be the only one to include the correct publisher or to match on the 028.)
When selecting records and otherwise identifying the correct date, one clue is that the date for a videorecording cannot be earlier than the year that the physical format first existed:
VHS: 1976 or 1977
DVD: 1997
Blu-ray: 2002
E.g. Date on container: c2002; additional date on container for original release date: 1966
260 ‡c and fixed-field Date 1: 2002
E.g. Date on container: c1999; 260 ‡c date in OCLC record: c1998, and everything else matches
May accept 260 ‡c date and Date 1: 1998.
If the only otherwise matching record found has c1999, it may be accepted.
If in doubt about the best matching record, consult with your trainer or supervisor before cataloguing the videorecording
Proofing and editing the record: Accept or change information in the bib record as instructed in these guidelines. Accept any other fields that may appear in the record but that are not specifically mentioned unless you suspect a problem.
Continue to watch for and correct tagging errors (including MARC field tags, indicators, and subfield delimiters) and actual typos and misspellings, including missing and erroneous diacritics. Accept punctuation and capitalization unless they are misleading.
Terminology
Accept: The information in the online record may be accepted without checking it
against the videorecording. Any fields that are not specifically mentioned in these procedures can also be accepted. (MARC coding errors and actual
typos should be corrected, however.)
Check: The data in the online record should be checked against the
videorecording and corrected accordingly. The term "check" by itself means that missing
fields or subfields should not be added.
Add: Add missing fields or subfields. May be qualified by "if applicable,"
"if available," or "if readily available."
Verify: Consult outside sources, particularly authority and bibliographic files.
Various searching methods can be used to retrieve videorecording records in OCLC Connexion. Some tips and caveats:
Title keyword (ti:) is better than “scan title” -- to allow for differences in the exact title between the container or label and the piece.
Name/title searches (derived 4,4 or au: plus ti: keyword) may be a quick way of retrieving a good-quality matching record, using the name of a director or top-billed cast member. However, not all records include access points for the names that you might expect, so these searches sometimes miss matching records.
Publisher keywords (pb:) can help to limit broad searches. However, the form of publisher or distributor name and even the choice of publisher or distributor can vary among legitimately matching records, so use pb: with caution.
Format qualifiers: The format qualifier “vis” helps when narrowing down broad searches and distinguishing videorecording records from records for original novels, plays, etc.
In the Command line, use "mt:vis" as the qualifier. When using Connexion search boxes, select “Format: Visual materials.”
If you do not find a good-quality matching record with this qualifer, however, remove the format qualifier.
Date qualifiers are risky, given different possible interpretations of the date.
It helps to be creative and persistent! Again, when in doubt, consult with your trainer or supervisor.
The following fixed field elements should be set as indicated for the record to be used;
otherwise, show your trainer or supervisor:
Fixed-field element
OCLC Label
Voyager Label
Value
Type of Record
Type
Type of Record (in leader)
g (projected medium)
Bibliographic Level
BLvl
Bibliographic Level (in leader)
m (monograph)
Form of Item
Form
Form of Item (in 008)
[blank]
The following elements must be accurate and should be corrected if necessary:
Fixed-field element
OCLC Label
Voyager Label
Value
Language
Lang
Language (in 008)
(variable)
Dates
Dates
Date1 (in 008)
(variable; any Date 2 value may be accepted)
Place of publication
Ctry
Place of Publication (in 008)
(variable; see list) check for videorecordings from or about Latin America or the Caribbean (hmc,lal)
Date 1: Should match the date in the 260 ‡c field. If the date in the 260 ‡c field contains a hyphen substituting for an unknown digit in an uncertain date, that hyphen should be replaced by the letter “u.”
Language: Should correspond to the primary or first language, based on the verbal (audio) content of the recording itself, not on the written language of the title, subtitles, label, container, or insert.
Language is not applicable for:
Silent films without printed subtitles or narrative
Music that is just instrumental
For “not applicable” Language fixed-field coding, accept zxx or blank.
007Physical Description Fixed Field (Video Recording)
OCLC: Variable field area, with OCLC a =v and other subfield codes as listed below.
Voyager: 007 fixed field, “Video Recording” tab.
Should correspond to information in the 300 field and 5XX note information present in the record.
Code “u” for “unknown” when uncertain of correct value. Add the entire 007 if missing; it is easier to add it in Voyager, using the “Video Recording” tab.
‡b Specific material designation
d = videodisc (Blu-ray and DVD)
f = videocassette
‡c [do not use; should be blank]
‡d Color
b = black & white
c = color
m = mixed
u = unknown
‡e Videorecording Format
b = VHS
s = Blu-ray
v = DVD -- not g
z = other, including HD DVD
‡f Sound on Medium (or separate)
a = sound is on medium
blank = no sound; silent [note that a videorecording of a silent film may include sound]
Check ‡z invalid ISBNs only. Add an 020 if no 020 is present.
For sets with multiple videorecording units, add the ISBN for the set number, if present on a container or label; otherwise, add the ISBN for the first unit catalogued.
UPC: 1st indicator 1; 12 digits. EAN: 1st indicator 3; 13 digits. Often found below barcode.
Check. Add 024 if no other 02X number is present; leave out hyphens and spaces.
028Publisher number: Appears on the video label or container.
Check.
If the publisher no. on the piece does not match the publisher no. in the record, consult your trainer or supervisor. Add any missing numbers or alternative forms of the publisher number, to help in retrieval.
Both indicators should be set properly:
1st indicator: 4 = video no.
2nd indicator: 2 = OPAC note, no added entry
If multiple nonconsecutive numbers appear on the piece, each should appear in a separate 028 field.
They may be numbers of different publishers (or publisher and distributor), or one number may be on a boxed set and the others on individual containers. A range of consecutive numbers may be listed in a single 028.
‡b: Should match appropriate publisher or distributor in the 260 ‡b.
Most personal and corporate body names associated with a videorecording appear in a 700 or 710 added entry field. Check appropriateness. Accept tagging of headings appearing in either 1XX or 7XX fields; add as 7XX.
Check. A uniform title may be present in either 130 or 730; accept tagging.
Add for:
Translation: The verbal content of the recording itself is or includes a translation,
not just the written language of the title, subtitles, label, container, or insert.
E.g. 130 0 ‡a Sesame Street (Television program). ‡l Arabic.
[a videorecording of the dubbed program as broadcast in Saudi Arabia]
E.g. 130 0 ‡a Turtle diary (Motion picture). ‡l Italian & English.
[DVD including both original English and dubbed Italian versions of the film]
but
E.g. 245 00 ‡a Chronik der Anna Magdalena Bach ‡h [videorecording] ...
246 1 ‡i English title on container: ‡a Chronicle of Anna Magdalena Bach
....
546 ‡a German dialogue with optional English subtitles.
No 130 needed.
Well-known “classics” that, you know or discover, have been produced in multiple different productions.
E.g. 130 0 ‡a Pride and prejudice (Motion picture : 1940)
130 0 ‡a Pride and prejudice (Motion picture : 2005)
130 0 ‡a Pride and prejudice (Television program : 1979)
130 0 ‡a Pride and prejudice (Television program : 1995)
Do not do extra research to determine whether a work falls into this category.
Verify uniform titles before adding. If uncertain whether or how to add 130, consult with your trainer or supervisor.
Check. Once a matching record has been identified, accept reasonable title variants between the OCLC data and what appears on the label and container.
(See matching criteria above, and use judgement.)
‡n Volume information. The volume term and numbering should be transcribed exactly as on the piece.
‡h Title field must include "‡h [videorecording]," with brackets explicitly input.
E.g. 245 10 ‡a Aida ‡h [videorecording] : ‡b opera …
‡c Statement of responsibility
Compare names listed with information on container and label, checking spelling.
Generally accept statement of responsibility information present in ‡c but not spelled out on a container or label, unless the record’s quality is suspect.
If the role of a person or body listed in or added to the 245 ‡c is not clear, add a word or short phrase to explain it, such as “[produced by],” “[director],” or “[screenplay by].”
The names of persons or bodies credited with a major role in creating a film (e.g., producers, directors, and screenwriters)
also frequently appear in a 508 note field -- and should be left there. Add any missing significant names in a 508 field (not the 245 ‡c).
When adding cast members not present in the record, use 511 note field.
Variant titles should be present here or in a 740 field. Delete any initial article in the ‡a subfield.
Add 246s for:
Titles found on container or label that do not match the 245 ‡a in the record (when they apply to the whole work).
E.g. 245 00 ‡a Oedipus Rex ‡h [videorecording] / ‡c by Sophocles ...
246 1 ‡i Title on container: ‡a Sophocles' Oedipus Rex
Introductory wording preceding the title selected as the 245 ‡a.
E.g. Mole and Ratty River Productions present ...
245 00 ‡a Return to Toad Hall ‡h [videorecording] /‡c Mole and Ratty River Productions ; directed by Arthur M. Badger ; screenplay by R.U. Reelly-Voales.
246 3 ‡a Mole and Ratty River Productions present Return to Toad Hall
Parallel titles
E.g. 245 00 ‡a Jules et Jim ‡h [videorecording] = ‡b Jules and Jim ...
Check. If you are not certain whether you have a match, consult with trainer or supervisor before proceeding.
‡a Place: Accept unless the country is clearly incorrect.
‡b Publisher:
Check. Adding a second publisher or distributor is optional.
When a publisher or distributor is likely to be better known than any body present in the 260 ‡b, it is useful to add it.
If you are uncertain whether something is a corporate body name, program title, or series title, try to verify it in the LC/NACO and/or Voyager authority files. When in doubt, ask your trainer or supervisor.
‡c Date:
In general, use the date in the matching OCLC record. This date may be accepted if it matches a date on the label or container,
regardless of how it is recorded -- it may be presented as a publication date, a copyright date, or an inferred bracketed date. Even if the date cannot be confirmed from the label or container,
generally accept it provided that all other elements of the record match, including the format, publisher number, and number of pieces.
Don’t view the videorecording just to confirm the date! In case of doubts about the date, including uncertainty about which record to use, consult with your trainer or supervisor.
Variant copyright dates not used in the 260 ‡c can be recorded in a holdings record 852‡x note.
Multiple videodiscs or videocassettes issued in separate containers: Follow our multivolume bib record guidelines for dates.
The number should reflect the total number of videodiscs (Blu-ray or DVD) or videocassettes, not necessarily the number of containers.
For multiple videodiscs or videocassettes: Follow our multivolume bib record guidelines for 300 field.
Duration: Minutes, generally for a single, main work, not including special features and other supplementary material. Check, while accepting a figure for the total combined duration.
Also accept the location of the durations of multiple works in either the 300 or a 5XX note.
‡b Generally specifies at least:
whether includes sound (sd.) or is silent (si.)
whether color or black-and-white
E.g. 300 ... ‡b sd., col.
E.g. 300 ... ‡b si., b&w
E.g. 300 ... ‡b sd., b&w with col. introductory sequence
Add this information if it is available on container or label.
‡c Dimensions
Given for videodiscs: 4 3/4 in. Add if missing. Not necessary for standard videocassettes (1/2 in.)
Check the series statement against the series given on the piece (usually on the container). If there is a series
on the individual videorecording container that is not in the bib record, follow the series guidelines for non-DLC copy cataloging
and add a series statement in a 490 field. Index each traced series in an 830 field.
E.g. “The acting series”: not in bib record; found only on back of DVD container.
Give a 500 note explaining the source of the series statement.
On the other hand -- Videorecording series may be present only on an outer container (such as a box for a group of videos that we are cataloguing using separate bib records).
E.g. The Jane Austen collection: Title on box containing 6 DVDs: Sense and Sensibility; Pride and Prejudice; Mansfield Park; Emma; Northanger Abbey; and Persuasion.
We are cataloguing them as separate works, using individual bib records for each DVD.
Such series should be recorded in a 500 note indicating the source of series title and indexed in an 830 field.
Check. Move to position as the first 5XX note field if not already first.
Basic videorecording format: Provide information in the 538 note if it is in 300, in a 500, or missing.
For Blu-rays, add "requires a Blu-ray player" if this information is missing.
538 ‡a Blu-ray Disc; requires a Blu-ray player.
538 ‡a DVD.
538 ‡a VHS.
Digital content requiring specialized computer hardware or software: Provide information in the 538 note if it is in 300, in a 500, or missing.
E.g. 538 ‡a DVD; for the 3 games, a DVD-ROM drive with Windows 95 or higher is required.
Encoding standards:
Regions (of the world):
DVD: Add or move information about Region 1 (US and Canada) to the 538 only for films and documentaries originally produced outside of US or Canada.
Add or move information about other regions into the 538 note, including specifying that a DVD player
that plays DVDs of that region is required.
E.g. 538 ‡a DVD; region 4; user must have a DVD player that will play region 4 DVDs.
Blu-ray: Accept information about Region A and all-region Blu-rays. Add or move information about regions B and C to the 538 note, including specifying that a Blue-ray player
that plays Blu-rays of that region is required.
E.g. 538 ‡a Blue-ray Disc; Region B; user must have a Blu-ray player that will play Region B Blu-rays.
NTSC, PAL, etc.: Do not add information about NTSC. Add or move information about PAL encoding standard into the 538.
E.g. 538 ‡a DVD; PAL encoding.
Other technical characteristics requiring special treatment: Check. Accept location in either 538 or 500 field. Generally add when missing (ask trainer or supervisor if uncertain).
E.g. 538 ‡a DVD; double-sided disc must be flipped to view entire film.
Special sound or color characteristics: Includes details about Dolby or surround sound, colorization, Technicolor, etc.
Check. Accept location in either 538 or 500 field. Do not add.
E.g. 538 ‡a DVD; Dolby stereo, mono. compatible; Technicolor.
Check information about spoken, sung, and written languages, including closed-captioning (which may be spelled out or represented by a symbol on the container):
If spoken or sung language is not certain, play the videorecording. Add when missing.
E.g. 546 ‡a In French with English subtitles.
E.g. 546 ‡a Closed-captioned for the hearing-impaired.
500Source of title: Check if source is container or label; otherwise, accept.
E.g. 500 ‡a Title from DVD menu.
E.g. 500 ‡a Collective title and season information from container.
511: Cast, including featured players, performers; also includes narrators and presenters.
1st indicator 0 = no display constant
1st indicator 1 = Display constant “Cast:”
E.g. 511 1 ‡a Timothy Dalton, Zelah Clarke, Sian Pattenden.
E.g. 511 0 ‡a Voices: Cliff Edwards, Dickie Jones, Christian Rub, Evelyn Venable.
E.g. 511 0 ‡a Host, Michael Wood.
508: Other persons who have made a significant contribution to the artistic and/or technical production, if not already in 245 ‡c.
Each name should be prefaced with a brief statement of function (not necessarily quoted exactly from the source). Separate multiple functions with semi-colon.
E.g. 508 ‡a Photography, Erwin Hillier; editor, John Seabourne; music, Allan Gray;
production designer, Alfred Junge.
E.g. 508 ‡a Producer, Giancarlo Sbragia; choreographer, Roberto Fascilla; designer,
Vittorio Rossi; directed for video by Brian Large.
Check names; accept location in 505 note or in 245 ‡c. Use judgment in adding information, based especially on Tulane programs.
Also consider the prominence of the individual in her or his field.
For example, a contributor who may have played a possibly minor role in the production on the videorecording being catalogued may have been or have later become well-known and distinguished in the field
(e.g., Alfred Junge in the above example). Be cautious about including more than 6 names in either field.
Searches in Voyager and OCLC can help to confirm a contributor’s prominence. Good online and print reference sources (e.g., Internet Movie Database)
may be used when necessary to confirm or add vital information.
In 511, accept but do not add names of characters played.
E.g. 511 1 ‡a Colin Firth (Mr. Darcy); Jennifer Ehle (Elizabeth Bennet); Susannah Harker (Jane Bennet);
Julia Sawalha (Lydia Bennet); Alison Steadman (Mrs. Bennet).
May include information not stated elsewhere in the record about date and/or country of original production, release, or broadcast; earlier versions of the same work; the literary work on which a film was based; etc.
E.g. 500 ‡a Originally produced as a motion picture in 1960.
E.g. 500 ‡a Video release of the 1999 motion picture.
E.g. 500 ‡a First released in Madagascar.
E.g. 500 ‡a Originally broadcast on the television program Nova in 2000.
E.g. 500 ‡a Episodes originally broadcast on NBC television between 1972 and 1974.
E.g. 500 ‡a A shot-for-shot remake of the 1960 Alfred Hitchcock film.
E.g. 500 ‡a Based on the novel by Hermann Hesse.
Add any missing history notes that are obvious from the pieces in-hand or similar records in OCLC (e.g., for different formats or DVD regions).
If necessary, verify in easily available sources the date of original production or airing; however, do not generally go beyond the Internet Movie Database.
Information about place of publication, publisher, distributor, and or dates not covered in the 260 field or other notes (such as the edition and history note)
E.g. 500 ‡a On container: Sony Wonder.
E.g. 500 ‡a Container artwork: c2004.
Check; do not add. Add notes about variant copyright dates in the MARC holdings record 852 ‡x.
500Physical description: Details about the physical description not covered in the
300 or 538.
Move videorecording system (e.g., DVD, Blu-ray Disc) and encoding information (e.g., Region 4; PAL) into the first, 538 note.
(You may keep any other information, e.g., sound and color, already in that note when moving it.)
Keep other physical description information in a general 500 field. Check. Add notes with information that could affect matching the record and/or using the videorecording, such as the following:
Two-sided disc; episodes 1-3 on side 1; episodes 4-6 on side 2.
Includes both widescreen and standard versions.
Original film in widescreen; reproduced using pan-and-scan technique.
Do not add notes with other types of information, e.g.:
Duration not given.
Digitally remastered.
Aspect ratio 2.35:1; “enhanced for 16 x 9 television.”--Container.
Dual-layer format.
Notes on containers -- e.g., "In single container" or "In 2 containers": Compare with the way that our local copy will actually be housed
(see information below on processing multiple videodisc and videotape titles). If information in the bib record note does not correspond to our treatment, delete the note -- do not try to revise it.
Check notes about the contents of inserts. Such information can be left in contents notes.
Add an accompanying material note if an insert contains content beyond the information on the videorecording container.
E.g. 500 ‡a Notes on performance (22 p.) inserted.
E.g. 500 ‡a Booklet (6 p.) includes list of chapters, essay “The hatching of Chicken run.”
Please note: Discard inserts that consist only of advertisements of other titles available from the publisher or distributor.
Accept notes describing the source of series title when it is part of the videorecording’s
content.
E.g. 500 ‡a Series statement from introductory menu.
Check 500 notes describing the source of series statement as on a container.
E.g. 500 ‡a Series statement from disc container.
If you have added a 490 series statement based on information on a label or container, add a 500 note explaining the source.
E.g. 500 ‡a Series statement from DVD label.
Videorecording series may be present only on an outer container, such as the box for a group of videos that we are cataloguing using separate bib records.
Such series should be recorded in a 500 note indicating the source of series title and indexed in an 830 field.
E.g. 500 ‡a Issued in a box of 6 DVD titles. Series statement on box: The Jane Austen collection.
E.g. 500 ‡a Issued as part of the boxed series: 50 years of Janus Films.
521Audience (rating) note (first indicator “8”): Check; do not add.
Delete notes about availability of other formats that we do not own, e.g. “Issued also as a videocassette …” (Users have been confused, thinking that we own that other format.)
The 505 contents note should be used for the main work or works. The 1st indicator should be set correctly based on the main work(s) (0 = complete; 1 = incomplete; 2 = partial).
Extra material (special features, etc.) already listed in a 505, though, may be left in the 505.
Quickly skim the list of works, to make sure that all multiple works are present. Don’t check durations.
Multiple videodiscs or videotapes: Add. Use the designation provided by the publisher on the pieces, provided that it is clear and concise. If it is absent or unduly complex, use:
Blu-ray videodisc: disc
DVD videodisc: DVD
Videocassette: videotape
Single videodisc or videotape including multiple works: Add only if the individual contents are judged to be important.
Check and add informal 500 notes about special features that are listed on the container or label. However, do not add "standard" DVD features such as interactive menus.
E.g. 500 ‡a Enhanced DVD; includes 2 computer games, links to fan sites.
E.g. 500 ‡a Special features include outtake musical numbers, theatrical trailers,
cast interviews, and scene selection.
[if adding note, leave out "scene selection"]
E.g. 500 ‡a See menu for interactive features.
500Publisher’s number (500 field; see also 028 field)
A note can be generated from the 028 field. However, if the number needs to be spelled out, list here (as the final 5xx note).
Subject and genre headings relating to the original production
There should be at least 1 appropriate LC subject or genre heading. You may accept the form of headings tagged 600-651 or 655 headings with second indicator _7 or _0.
For most videorecordings, check or add one of the following headings, based on the genre of the original production:
655 7 ‡a Short films. ‡2 lcgft [non-documentary, less than 40 minutes]
655 7 ‡a Documentary films. ‡2 lcgft
655 7 ‡a Made-for-TV movies. ‡2 lcgft
655 7 ‡a Television programs. ‡2 lcgft
When appropriate, include headings for more specific genre types, e.g.:
655 7 ‡a Comedy films. ‡2 lcgft
655 7 ‡a Western films. ‡2 lcgft
655 7 ‡a Political films. ‡2 lcgft
655 7 ‡a Autobiographical films. ‡2 lcgft
655 7 ‡a Ethnographic films. ‡2 lcgft
655 7 ‡a Travelogues (Motion pictures) ‡2 lcgft
655 7 ‡a Documentary television programs. ‡2 lcgft
655 7 ‡a Educational television programs. ‡2 lcgft
655 7 ‡a Historical television programs. ‡2 lcgft
655 7 ‡a Television adaptations. ‡2 lcgft
655 7 ‡a Television comedies. ‡2 lcgft
655 7 ‡a Television mini-series. ‡2 lcgft
655 7 ‡a Television plays. ‡2 lcgft
Authority records for genre headings are searchable in the authority files in OCLC, by using the index term “ge:” in the Command line
or selecting “Genre (ge)” in a Keyword/Numeric search box. The Genre authority file is also available for authorities browsing.
Check, although generally do not add, the subdivision: ‡v Juvenile films
However, please note: Delete the following inappropriate 650 topical headings, which are for works about films:
650 0 ‡a Motion pictures, <language>
650 0 ‡a Foreign films
LC subject headings for topics, persons, etc.: Check. Use judgement and add only when considered important.
E.g. 650 0 ‡a Children of the rich ‡x Conduct of life ‡v Drama.
E.g. 650 0 ‡a Oscar the Grouch (Fictitious character) ‡v Juvenile films.
E.g. 611 20 ‡a Louisiana World Exposition ‡d (1984 : ‡c New Orleans, La.)
E.g. 651 0 ‡a Jerusalem ‡x History ‡y 20th century.
LC subject headings for authors whose works have been adapted in the original production: Use the following form headings only for collections of adaptations:
600 10 ‡a [‡c, ‡d, etc., as applicable] <author's name heading> ‡v Film adaptations.
700,Added entries: personal and corporate names 710, 711
Quickly check name headings against the individuals and companies or organisations named on the label, container, and accompanying inserts.
Use judgment in adding 700 and 710 fields, based on
The significance of the contribution. For example, add headings for directors, animators of animated films, choreographers of ballets performed, and
people prominently named on the label, container, or accompanying material as creators ("a film by ...," “ ...’s program,” etc). Add top-billed performers if missing. Add headings for all bodies named in the 260 field.
Relevance for Tulane programs
The prominence of the individual in her or his field. For example, a contributor who may have played a possibly minor role in the production on the videorecording being catalogued
may have been or have later become well-known and distinguished in the field (e.g., film music by Andrew Lloyd Webber early in his career, or a guest appearance by Richard Burton on a TV program).
If a name, uniform title, subject, or genre heading is present in the OCLC record, authority work is optional. If any heading needs to be added, authority work is needed;
consult the following documents and/or your trainer:
Container type: Most DVDs and many videotapes are issued in sturdy plastic containers.
DVDs often come in sturdy cardboard, plastic-coated cardboard, or partially plastic containers.
Sturdy containers holding single DVDs and videotapes should be retained to house the piece. Create an item record for and barcode each container.
Exceptions:
Do not barcode videorecording containers for Jazz.
If the DVD comes in a small, square CD-like container (e.g., a jewel box), replace it with a taller, rectangular library-supplied DVD container.
Flimsier cardboard containers should be replaced with library-supplied plastic containers.
DVDs: Use the thinnest DVD container possible, accommodating an insert for an individual DVD when necessary.
Create an item record for and barcode each container.
Videotapes: Processing will transfer the videotape to a permanent plastic container.
Create an item record for each eventual container. Place a piggyback barcode on the routing slip.
If relevant information appears on the cardboard container, ask Processing to cut that section of the container, to insert it into the library-supplied container.
Exception: Jazz videorecordings are kept in the original cardboard containers. Do not barcode them.
Issued by the publisher in individual sturdy containers: Treat each DVD as a separate item (as of 13 Feb. 2008).
Provide separate barcodes and item records for each DVD container -- even if they arrived all in the same outer box. Do not bar code the box. Keep the box with the DVDs.
Issued by the publisher together, in a sturdy container holding multiple DVDs:
E.g. A sturdy plastic box with individual hinged plastic sections, each holding a separate DVD disc.
E.g. A folding cardboard container, lined on the inside with sturdy plastic "slots,"
each containing a separate DVD disc. The container then fits into a cardboard "sleeve."
2-3 DVDs in single container: Leave as is.
When leaving DVDs in a single container:
Treat holdings record as for single DVD: Code Record type “x”; do not provide 866 field.
Barcode the container that most directly holds the DVDs, typically with a raised rounded piece to hold the central hole in each DVD,
or with circular plastic slots into which the DVDs fit.
If a folding container comes inside a cardboard "sleeve," keep the sleeve, but don’t barcode it. Record it in the
item record pieces note and pieces count.
4+ DVDs in single container: Transfer DVDs to separate library-supplied plastic DVD containers:
Multiple episodes of the same series (e.g., a television program or TV mini-series): Put “pairs” of DVDs -- e.g., discs 1 and 2, discs 3 and 4 -- into double-DVD containers; put the last of an odd-numbered group of DVDs -- e.g., disc 5 -- into an individual container.
Separate titles in a set catalogued using the same bib record (e.g., separate films): Put each DVD into an individual container.
Use the thinnest DVD container possible, accommodating an insert for an individual DVD when necessary.
When transferring to separate DVD containers:
Treat holdings record as for multiple volumes: Code Record type “v”; provide 866 field.
Keep the original multi-DVD container, but don’t barcode it or record it in holdings or item records. (Processing staff will label it with the basic call number.)
DVDs: Immediately above the DVD inside the container, if possible. Otherwise, on the container under the insert. Try not to obscure container information.
Videotapes: Inside the container, on the left side.
Flimsier cardboard container: Use a piggyback barcode; place on routing slip.
Please note: Discard inserts that consist only of advertisements of other titles available from the publisher or distributor.
Leave in container: An insert that
Fits into an individual DVD or videotape container (whether original or library-supplied)
and
Relates only to the videorecording or videorecordings in that container.
Record the insert only in the item note and pieces count in the item record for the videorecording piece, not in the holdings record.
Keep separate: A print piece that
Relates to videorecordings in multiple containers
E.g., an insert for an entire boxed set of DVDs being catalogued using the same bib record
or
Does not fit inside the container of the videorecording to which it relates
~Barcode separated print piece: Use standard barcode. Place, if possible, on outside back cover; otherwise, inside back cover or anywhere that it can be placed without obscuring information.
Media Collection: For all videorecordings not designated for Jazz, Music, or Rare Reference. If uncertain about location, check with your trainer, your supervisor, or the appropriate bibliographer.
Code:
hmc
non-Latin-American Howard-Tilton; Architecture
hmc,lal
Latin American or ordered by LAL
hmc,lou
Louisianan or ordered by Louisiana Collection
Please note: Except for the 852 ‡b, Latin American and Louisiana videorecordings are treated the same way as all other videorecordings for the Media Collection.
(The use of “hmc,lal” and “hmc,lou” will allow those materials to be counted separately and potentially moved to a different location in future.)
Other locations:
Jazz: Catalog with ‡b jazz
Music: Send to Music Library without cataloging
Rare: Catalog with ‡b rare, ref
‡t Copy number
Use a sequential copy number for copy 2 and higher, except when one copy is under one call number scheme and another copy is under a different scheme (e.g., one copy in Music and one in Jazz).
‡h &‡i Call number
Assign a local call number, which consists of the format designation, year of cataloguing, and sequential accession number. Do a truncated call number search to find the last number used:
E.g. brv 2009
E.g. dvd 2009
E.g. video- tape 2009
Follow the same numbering system regardless of location.
Be careful not to use any sequential number 5000 or higher. DVDs and videotapes cataloged by OCLC Cataloging Partners for our Ambassador materials are assigned our local call number,
beginning with "5000" after the year.
Blu-rays: ‡h BRV ‡i <year>- ‡i <sequential number, beginning with 0001 and using
leading zeroes to provide 4 digits>
E.g. 852 80 ‡b hmc ‡h BRV ‡i 2009- ‡i 0038
DVDs: ‡h DVD ‡i <year>- ‡i <sequential number, beginning with 0001 and using
leading zeroes to provide 4 digits>
E.g. 852 80 ‡b hmc ‡h DVD ‡i 2009- ‡i 0442
Videotapes: ‡h VIDEO- ‡i TAPE ‡i <year>- ‡i <sequential number,
beginning with 0001 and using leading zeroes to provide 4 digits>
Blu-rays: Add a ‡z public note for all Blu-rays, stating at least "Requires a Blu-ray player."
Encoding: Add a note for Blu-rays, DVDs, or videotapes with PAL encoding; DVDs encoded for regions 2 or higher; or Blu-rays encoded for regions B or C.
E.g. 852 ... ‡z PAL encoding: Requires video equipment that can play PAL-encoded DVDs.
E.g. 852 ... ‡z Requires video equipment that can play Region 4 DVDs.
E.g. 852 ... ‡z Requires a Blu-ray player that can play Region C Blu-rays.
Until further notice:
Base presence of 866 on the number of containers in which the videorecording pieces will be housed.
If all discs and inserts will be housed in a single container, do not provide an 866. Note: This practice differs from both book 866 and accompanying material 866 practice.
For videorecording units housed in separate containers, or for accompanying items not inserted into a videorecording container, spell out in an 866:
Type of videorecording or other unit designation (e.g., "part" or "volume"). Use the designation provided by the publisher, when specified, in the singular.
Use standard abbreviations when applicable.
If the designation is not explicit, use:
Blu-ray videodisc: disc
DVD videodisc: DVD
Videocassette: videotape
Number of videorecording units; when only one, use “1” preceding the type designation
Plus sign (+)
Number of accompanying items
Type of accompanying material
E.g. 866 40 ‡8 0 ‡a disc 1-3 +1 guide
[publisher labels say: "Disc 1," "Disc 2," and "Disc 3"; separate guide to all 3 discs]
[no designation provided on DVD label or container]
If pairs of DVD discs are being housed in one container, provide a separate 866 field for each pair, linking the disc numbers with a slash (/).
Record a “leftover” individual disc and any accompanying material in its own 866.
E.g. 866 40 ‡8 0 ‡a disc 1/2
866 40 ‡8 0 ‡a disc 3/4
866 40 ‡8 0 ‡a disc 5
E.g. 866 40 ‡8 0 ‡a disc 1/2
866 40 ‡8 0 ‡a disc 3/4
866 40 ‡8 0 ‡a 1 guide
If three DVD discs are being housed in one container, provide a separate 866 field for each group of three, specifying each disc number and linking them with a slash (/).
Record a “leftover” individual disc and any accompanying material in its own 866.
E.g. 866 40 ‡8 0 ‡a disc 1/2/3
866 40 ‡8 0 ‡a disc 4/5/6
866 40 ‡8 0 ‡a disc 7
E.g. 866 40 ‡8 0 ‡a disc 1/2/3
866 40 ‡8 0 ‡a disc 4/5
866 40 ‡8 0 ‡a 1 guide
If the videorecording numbers are not explicit, use the generic recording type designation, supply numbers, and provide a brief title or other identifier in a ‡z public note, in angle brackets (< >):
E.g. 866 40 ‡8 0 ‡a DVD 1 ‡z <"Paul Newman. Robert Redford.">
Enumeration, when applicable: Use term provided by the publisher when it is clear and concise; use
standard abbreviations when applicable. If a term is absent or unduly complex, use the appropriate term:
Blu-ray disc: disc
DVD videodisc: DVD
Videocassette: videotape
Leave a space between the item’s material type designation and the item number when that designation is spelled out.
Do not leave a space between an abbreviated designation and the number.
E.g. DVD 1
E.g. videotape 1 [no publisher designation as such, except “extracts from the first season”]
E.g. disc 3/4 [“disc” appears on each DVD]
E.g. pt.1 [“part 1” on DVD]
E.g. disc 6 [Blu-ray without explicit designation, just the numeral "6"]
Do not put in enumeration if all videorecording units are housed in a single container.
Special playing requirements: Add information about encoding or other features requiring special software or hardware to play the videorecording -- so that circulation staff can inform user at time of checkout.
E.g. PAL version: Let user know that this requires PAL software/hardware.
Add pieces information when any of the following situations apply:
Multiple videorecording units are housed in the single container
An insert is housed in the videorecording container
The videorecording container is enclosed in its own outer container, such as an outer box or cardboard “sleeve” that applies only to that videorecording container.
E.g. 948 ‡a 20080216 ‡b dpm ‡c ow ‡d 1 ‡e 6 ‡g dvd
E.g. 948 ‡a 20080216 ‡b bds ‡c o ‡d 1 ‡e 3 ‡g tape
E.g. 948 ‡a 20101021 ‡b kaf ‡c o ‡d 1 ‡e 1 ‡g brv
Inserts
Kept with videorecording, in same container: Do not count in statistics, just in pieces count.
Housed separately, with its own item record: Count as accompanying material.
Use 948 ‡k to specify the type of accompanying material and, if more than one, the number. Use “book” for any print accompanying material; consult 948 ‡k list for other material types.
E.g. 948 ‡a 20080416 ‡b jct ‡c n ‡d 1 ‡e 1 ‡g tape ‡k book
[guide didn’t fit inside container]
E.g. 948 ‡a 20080508 ‡b rmw ‡c o ‡d 1 ‡e 4 ‡g dvd ‡k book
[insert covered DVDs in multiple containers]
E.g. 948 ‡a 20080424 ‡b bds ‡c o ‡d 1 ‡e 3 ‡g dvd ‡k 2 books
